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Purchasing Procedures

Purchasing Procedures

All purchase requests should be sent to khe@austin.utexas.edu and should include:

  • Account to be charged

  • Quote for the order. If the vendor cannot provide a quote, include a link to the item.

Items such as computers, tablets, cameras, hard drives/USBs, and software require ITO approval before the order can be processed. Please submit a help ticket with a link to the item you’d like to purchase.

 

UT Market

Instructions on how to create and assign a UT Market cart.

Additional UT Market policies and procedures

  • UT Market is the preferred procurement method. Always check whether products are available on UT Market first.

  • Due to UT’s exclusive contract, all office supplies must be purchased through Today’s Business Solutions.

  • UT Market carts should be assigned to Stephanie Bailey (srb4796)

 

Open Market Purchase Orders

  • Many non-UT Market vendors will accept the university’s purchase order.

  • The University’s terms are Net 30. When requesting quotes from open market vendors, please make sure they will accept our Net 30 terms.

Additional purchasing guidelines and procedures

 

Procard

  • Vendors who only accept procard (credit card) payments (such as Amazon) should only be used when there are no alternative options.

  • KHE only has one Procard at this time. If you need to borrow the Procard you must schedule in advance with Sofia Rodriguez.

  • Some transactions are prohibited on the Procard. Check the Procard Disallowed List before requesting use of the Procard.

 

Business Contracts

Business Contracts Templates and Forms

  • Any agreement (including quotes) that require signature must route to Business Contracts for approval. KHE faculty and staff are not authorized to sign any type of agreement.