Study Abroad Proposal Process
Overview
Purpose: The College of Liberal Arts offers a range of study abroad programs each year that offer unique opportunities to students to enrich their academic, personal, and professional lives. To support the planned offerings of existing programs and provide clear guidance for new program proposals, this page features a process for both existing study abroad programs and new program proposals.
Effective: Starting academic year 2025-26.
Proposal Guidelines and Review
This process begins with a Notification of Intent (NOI) and concludes with the College of Liberal Arts (COLA) determination for approval or non-approval. Both new programs proposals and existing study abroad programs provide an NOI.
Notification of Intent (NOI)
The notification process is for both new program proposals and existing study abroad programs. Additional steps and activities may vary by program proposal.
Please submit your NOI via Forms. Prior to submitting this form, it is expected that you consult with your Department Chair. Upon receipt of your NOI, further instructions or guidance may be provided. The Associate Dean for Academic and Faculty Affairs may also request additional details.
Information included in the Notification of Intent (NOI)
Contact information
Program Name
Program Location(s)
Program Term
Basic program description and synopsis (150 words or less)
Rationale for choosing the course(s) and the proposed location(s)
Course Information. Please include (1) title, (2) course number, and (3) if the course abroad has previously been offered
Submission of a NOI does not indicate approval or authorization. It is a preliminary step to inform us of your interest and to help us plan accordingly.
New Program Proposals and Existing Study Abroad Programs with Substantial Modifications
Phase | Date | Activity |
|---|---|---|
Proposal Development | Spring-Summer | Faculty develops proposal. Consults with Department Chair. |
Notification of Intent | June 1 (priority deadline) | Notification of Intent submitted. |
Proposal Submitted | October 1 | Proposal packet submitted to COLA Academic Affairs. |
College and Committee Review | Fall-Winter | COLA Academic Affairs and CLAISAC review proposals. Feedback or required changes may be provided. College leadership determines recommendation to Texas Global. |
Texas Global Review | February 1 (submission deadline) | Proposals must be recommended for submission by the College. Texas Global reviews proposals and provides feedback and/or recommendations. |
College Approval | Varies | College leadership reviews all recommendations and provides final determination for approval or non-approval. |
Study Abroad Experience | Following academic year | Study Abroad program offered (if approved). |
Existing Study Abroad Programs without Substantial Modifications
Phase | Date | Activity |
|---|---|---|
Notification of Intent | June 1 (priority deadline) | Notification of Intent submitted. |
College Approval | Varies | College leadership reviews all recommendations and provides final determination for approval or non-approval. |
Study Abroad Experience | Following academic year | Study Abroad program offered (if approved). |
Texas Global Review | Varies, on a cycle | Texas Global reviews existing programs on a rotation cycle. |
Questions, contact: la-academic@austin.utexas.edu