Overview

List of policies and guidelines related to course grading and evaluation

Absence/Failing Reports

Faculty should alert students to poor performance and attendance by mid-semester. Reports are helpful feedback for students to determine their status in a course and whether they should remain enrolled, seek additional support, or drop the course. Once submitted, a secure email message detailing this information is sent directly to the student and a report is sent to Student Affairs. Staff in our Student Division then send a follow-up email to the student with additional support, resources, and an invitation to discuss their situation.

To submit, please visit: https://utdirect.utexas.edu/ns/ns.unique.WBX

Attendance Policy Exceptions

Regular attendance at all class meetings is expected. Instructors are responsible for implementing an attendance policy and must notify students of any special attendance requirements. These special regulations may not conflict with University regulations on class attendance and absence for religious holy days or military service.

For more information, please visit: https://catalog.utexas.edu/general-information/academic-policies-and-procedures/attendance/

Academic Misconduct

The established procedures for dealing with suspected incidents of academic dishonesty (or other student misconduct) are included along with guidelines for navigating the student discipline process: Faculty Resources, Office of the Dean of Students

Accommodations for Students with Disabilities

In compliance with the Americans with Disabilities Act, the University requires instructors to provide the classroom and testing accommodations listed in Accommodation Letters from Disability and Access. 

1. Accommodation Letters for instructors do not list specific diagnoses, and students are not required to disclose disability information, including diagnosis or symptoms, to instructors. Instructors should focus conversations with students on how accommodations will be provided in each class, rather than on why the accommodations are necessary.

2. Accommodation Letters and specific accommodations should be kept confidential. Information can be shared on a need-to-know basis only with those playing a role in providing accommodations (TAs, notetakers, etc.).

3. Instructors who have questions or concerns about implementing accommodations should contact https://community.utexas.edu/disability/ for consultation and support.

Course Evaluations

Each semester, the University evaluates all organized undergraduate and graduate course sections contained in the University’s course schedule (including Option III courses) and their assigned instructors of record using the University's official https://testingservices.utexas.edu/cis .

Instructors and Academic Administrators are responsible for understanding the University's course evaluation policy and following the course evaluation processes outlined by the Office of Academic Technology.

Final Exam Academic and Scheduling Policies

Academic policies: Instructors need to follow university policies regarding official Study Days, uniform exemption policy, student accommodations, resolution of time conflicts, and others.

Scheduling policies: Instructors who schedule final exams are required to follow the Office of the Registrar’s Final Examinations schedule times, dates, and policies or to obtain approval for an alternative final exam schedule through the Final Exam Request System.

For more information, please visit: https://registrar.utexas.edu/staff/exams

Incomplete or X Grades

When a compelling, non-academic matter prevents a student from submitting assignments near the end of the term or taking a final exam, an instructor may elect to submit a temporary incomplete (X) to grant the student additional time to complete the work. When assigning an incomplete, please set clear deadlines and expectations with the student as incompletes will programmatically revert to Fs, if an https://registrar.utexas.edu/staff/grades/changes is not submitted before the end of the next fall or spring.

Availability of Coursework to Students

A student has the right to have all written materials that are submitted to meet the requirements of a course returned or made available for review. To be “made available” does not ensure the right to a photocopy, but the materials may be examined in the office of the faculty member or the academic department. Written materials that are not returned to the student must be retained by the faculty member or the department for at least one year following the completion of the course.

For more information, please visit: https://catalog.utexas.edu/general-information/academic-policies-and-procedures/availability-of-coursework-to-students/