New Account Requests

There are two categories for which you can request a new account or budget group: Educational and General Accounts, and Non-Educational and General Accounts. Follow this link to find the PDF new account request forms for both types of accounts:

• Educational and General Accounts

• Non-Educational and General Accounts

Once they are signed in the department, the forms should be sent to the Finance Team (la-finance@austin.utexas.edu) the Dean’s Office. Finance staff reviews the form prior to it being signed by the CBO.

New Subaccount Requests
Send an email to the Finance Team with the Chair/Director in CC and include the following details: the budget group, new subaccount(s) wanted, proposed subaccount title(s), and desired budget pooling. The requests will be reviewed and sent to the Office of Accounting.

Tips & FAQs

• Less is more when describing the “Account Purpose.” Very briefly explain how the funds to be deposited in the new account will be spent. Some examples: “Will receive gifts donated for _____”; “Will receive income from conferences in dept X” (you do not need to provide conference title or theme); “Will receive funds to support program X of Humanities Institute.”

• Accounts with an “All Expense” sub-account (51) cannot have additional expenditure sub-accounts unless they are 70 (scholarship) or 71 (tuition) sub-accounts.  For this reason, the Dean’s Office supports the use of a –57 (department expenses) sub-account rather than the –51.

Links

• Office of Accounting’s Introduction to UT Accounting (PDF)

• Transfer System Guide (PDF)

• Step-by-step instructions for processing a VT6 (PDF)

Contacts

• Business Affairs Finance Team