Once the candidate has accepted your offer, you may begin the hiring process. Included below are a list of your onboarding responsibilities, as well as the Business Office’s role, in welcoming your new hire:

SUPERVISOR

UC BOSS

EMPLOYEE

BEFORE FIRST DAY

1

1

incomplete

Determine start date

2

2

incomplete

Initiate BOSS Onboarding survey

3

3

incomplete

Identify office location

45

45

incomplete

Prepare workspace with necessary equipment and supplies

4

4

incomplete

Assemble Welcome Packet

5

5

incomplete

Schedule first day/week

6

6

incomplete

Department Tour

7

7

incomplete

Meeting(s) with supervisor/team

46

46

incomplete

Training (departmental/campus)

11

11

incomplete

Request keys and necessary building access

42

42

incomplete

Coordinate any special accommodation requests

43

43

incomplete

Request brief bio/photo from new hire for welcome email

FIRST DAY

12

12

incomplete

Add to relevant listservs and calendars

13

13

incomplete

Welcome email

14

14

incomplete

Departmental Orientation

15

15

incomplete

Timesheet overview

16

16

incomplete

BEFORE FIRST DAY

17

17

incomplete

Background Check

48

48

incomplete

Initiate Onboarding email to employee

18

18

incomplete

Create personnel file in UT Box

35

35

incomplete

Signed offer letter

36

36

incomplete

FWA

49

49

incomplete

Accommodations

FIRST DAY

19

19

incomplete

Add to relevant listservs and calendars

20

20

incomplete

Schedule UC BOSS welcome meeting

41

41

incomplete

Determine appropriate trainings

44

44

incomplete

Determine EOM needs

FIRST DAY

8

8

incomplete

Schedule your I-9 completion with UC HR

21

21

incomplete

Upgrade EID and obtain ID card

9

9

incomplete

Complete Workday tasks

22

22

incomplete

Determine email address

23

23

incomplete

Ethics Statement

24

24

incomplete

Worker’s Compensation Statement

25

25

incomplete

Selective Service Eligibility

26

26

incomplete

Payroll Information

27

27

incomplete

Personal Information

28

28

incomplete

Complete New Employee Welcome Orientation (PN1000)

37

37

incomplete

Complete Staff Work Arrangement documentation (if applicable)

38

38

incomplete

Request Parking Permit (if necessary)

FIRST WEEK

29

29

incomplete

Complete UT Learn trainings

30

30

incomplete

Title IX

31

31

incomplete

Information Security Awareness

32

32

incomplete

Compliance & Ethics

33

33

incomplete

For supervisory roles: Manager Training

34

34

incomplete

Acknowledge the Information Resources Acceptable Use and Security Policy Agreement

39

39

incomplete

Complete benefits enrollment

40

40

incomplete

Review New Employee Resources

50

50

incomplete

Order business cards

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