Example 3.1.2

Objective: To determine the number of FTE Hourly Administrative Assistants in your C/S/VP in FY 2011

• Go to the Headcount Type filter in the upper left corner and select FTE,
• Go to the Monthly/Hourly filter at the top of the page, click on the down arrow, and click on Hourly,
• Go to the Job Title filter at the top of the page, click on the down arrow, Click on All  to uncheck all of the titles, read down to Administrative Assistant and select it, then click on the Apply button (note the Employee Type filter changed to Classified),
• Click on the body of the graph to close the job title menu, then Hover over the line for your C/S/VP at 2011 to see thee pop-up box, or, select the Table button in the upper right corner to view FTE counts of hourly administrative assistants for all years.
• Print the dashboard if desired.
• Clear all filters and return to default settings by selecting Revert at the bottom or top of the page (You can return an individual filter to its default settings by selectingabove the filter drop down menu.)

►       Click  to the right of the Headcounts Over Time title to show headcount graphs of subunits (e.g., departments). (If there are not any departments this symbol will not appear.)

• As with the larger units, the Headcount Type can be selected in the upper left corner.

►       Highlight a subunit by hovering over the color key. Select the name or color on the color key to show that subunit alone.

►       Filters allow you to focus on specific information. This report contains several filters across the top of the page. You can use the filters singly or in combination to refine, or “slice,” the data. The filters are described below.

• Filter for Employee Type using the dropdown menu at the top of the page: click on the down arrow, click on the “All” check mark to remove all check marks, then click the boxes of employee types you want to include.
• Filter to view Monthly or Hourly employees using the dropdown menu at the top of the page:  click on the down arrow, select monthly or hourly.
• Filter to view Job Category(ies) (Occupational Group) using the dropdown menu at the top of the page: click on the down arrow, click on the “All” check mark to remove all check marks, then click the boxes of job categories you want to include. If specific job titles are of interest, then use the Job Titles filter.
• Filter to view one or more Job Titles using the dropdown menu at the top of the page. After selecting the dropdown menu by clicking on the down arrow, remove titles by clicking the check marks of titles you want to exclude, or click on the “All” check mark to remove all check marks, then click the boxes of titles you want to include. If categories of job titles, or occupations, are of interest, then use the Job Category filter.
• Filter to view one or more Departments (subunits) using the dropdown menu at the top of the page. After selecting the dropdown menu by clicking on the down arrow, remove departments by clicking the check marks of departments you want to exclude, or click on the “All” check mark to remove all check marks and then click the boxes of departments you want to include.