Introduction

SharePoint is a robust platform used by UT for content management, collaboration, and document sharing. Administrators can configure storage limits, version history, and retention policies to optimize storage usage and manage compliance requirements. It also offers enterprise-grade security features, including data encryption, access controls, and compliance tools to ensure data protection and regulatory adherence.

Where do I store files?

Files accessible to all team members should be stored in the /Documents/General directory. You can create any desired sub-directory structure within the General directory.

Adding SharePoint and Teams Storage to MacOS Finder or Windows File Manager

• Direct file access is managed through the OneDrive app.

  • OneDrive should already be installed on any LAITS-managed computer. If not, you can install it using the LAITS Self Service in macOS or Software Center in Windows.

  • OneDrive can be installed on a personal computer by following this link: https://onedrive.microsoft.com.

• To add Teams storage to Finder or File Manager:

  1. Open the team/project in Teams that you want to access in the MacOS Finder or Windows File Manager.

  2. Click on the General section and then on the Files tab.

  3. Click the Sync option to initiate file syncing.

• Standard channels are added automatically to the same OneDrive access point as the General directory.

Storing Files with Limited Access

To limit access to files (so they are not seen by everyone on the team), create a separate Team channel marked as private:

1. Click the ellipses next to the Team/Project name and choose Add Channel.

2. Name the channel, add a description if needed, select Private in the privacy section, and click Create.

3. Add the users who need access to the private channel.

Private channels must be added to OneDrive individually by clicking on the private channel, the Files tab, and then Sync.

Adding User Permissions for SharePoint Storage and Teams Site

Adding users to your SharePoint site is done through Teams, either using the Teams application or by logging in to https://teams.microsoft.com (both methods work the same).

1. Click the ellipsis next to your Teams project name and select Manage Team.

Adding Faculty, Staff, and Students

All currently affiliated faculty, staff, and students should be searchable my name or EID. Type their name or EID into the box and and select them to be added.

Adding non-EID collaborators

Users not currently affiliated with UT can be added by entering their email address. They will receive an email to set up an account to access the SharePoint/Teams site.

Migration of Austin Disk shares to SharePoint Online

Here’s a link to a ServiceNow KB that speaks to migration considerations and outlines the process: Migrating Austin Disk File Shares to SharePoint Online

Requesting a New SharePoint Site

To request a new SharePoint site, submit a ticket through the appropriate channels.

• Request new SharePoint site