Acquisition Proposed
- Enter object information directly into TMS Collections (TMS-C).
- Curators will be given deadline to provide required object information using the Templates and Forms for each artwork they would like to present at an upcoming meeting (6-8 weeks before meeting).
- The Registrar will verify information, assign numbers and submit the template to Database Administrator for import into TMS-C.
- The curator will be given a deadline to input further details into each record.
- When possible, curators should provide image files to registrar to link in TMS-C.
- Acquisition Review Committee (ARC) approves or declines accession of work.
Helpful Links
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Link Constituents to Objects (Blanton Museum of Art: Info and Procedural Guide)
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Donors, Lenders, Institutions, Shippers (Blanton Museum of Art: Info and Procedural Guide)
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Create new Constituent (Blanton Museum of Art: Info and Procedural Guide)
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Add a Valuation (Blanton Museum of Art: Info and Procedural Guide)
Object Inspection
After acquisition is approved by committee:
- Curator notifies donor or source of approval or informs registrar to do so
- Registrar:
- contacts source to arrange packing and shipping
- condition reports
- verifies dimensions
- arranges curatorial viewing and final approval
- updates location
- sends incoming receipt
- Executive Director: signs thank you letter or purchase approval as needed
- Curator: approves final condition and makes recommendations regarding installation or framing needs with registrar/preparator staff
- For works on paper, when help is requested P&D department records or verifies the following:
- medium
- dimensions
- edition numbers
- catalogue raisonnée numbers
- marks and inscriptions
Final Processing
Registrar:
- processes purchase with finance or sends gift paperwork to donor
- assigns permanent object number (accession number)
- verifies credit lines
- shares copy of gift paperwork with Development
- requests housing
- completes physical and digital object record file
- adds object to eMuseum
- applies number to object
Executive Director: countersigns final letter of gift forms
Curator/Registrar to make photography request or license request based on priority of need
Ongoing Research
Registrar:
- adds installation updates
- enters new rotation, exhibition, and loan histories
- adds condition reports and conservation exams and treatments as required
Curator:
- new research
- object label/web comment text