[ 1 Browse ] [ 1.1 Basic Search ] [ 1.2 Advanced Search ] [ 1.3 Search results display ] [ 1.4 Search results export ]

Browse

You can browse through collections and digital assets stored in the DAMS similarly to going through folders and files on a computer disk. Please note though that this is an analogy, the DAMS collections are not really folders and the digital assets are not really files.

On the start page (https://dams.lib.utexas.edu/), you will see the Top Level Collections available in the DAMS, grouping content along organizational and thematic focal points. Each Top Level Collection has its own namespace for the PIDs of assets stored underneath a Top Level Collection (see Glossary: Namespace). The namespace prefix in an asset's PID indicates which Top Level Collection an asset belongs to. The PID utlmisc:f584473c-d43f-4436-9ddc-b74b039b2682 for instance is for a digital asset in the Miscellaneous collection.

Below the level of the Top Level Collections you can browse sub-collections and digital assets by clicking on the respective folder symbol or preview thumbnail. Click on the "Details" link within a collection/sub-collection to see a collection-level description.

Collection-level browse interface with highlighted details link

Sub-collections and digital assets can be sorted by title and other metadata associated with the collection or asset.

A bug in the Solr search component currently results in a wrong ordering when sorting assets alphabetically by Title. The DAMS management team and UT Libraries IT are investigating the error.

List of available sort criteria and the MODS element they are based on.

Sort by	MODS element	Notes

Sort by	MODS element	Notes
Title	titleInfo[@usage="primary"]/title	For sorting purposes, the primary title is transformed to all lower caps internally (Solr field: mods_title_primary_sort_s)
Contributor	name[@usage="primary"]/namePart
Type of Resource	typeOfResource
Date Created/Issued	dateCreated[@keyDate="yes"] or dateIssued[@keyDate="yes"]	The available MODS metadata element with attribute "keyDate" is fed into Solr field mods_keydate_sort_s, which is used for sorting.
Date Ingested	N/A	The ingest date is generated automatically upon creating/adding a collection or asset. The date value is stored in Solr field fgs_createdDate_dt.
Source Collection	relatedItem[@type="source" and @displayLabel="Source collection" and @usage="primary"]/titleInfo/title
Repository	location/physicalLocation
Subject-Geographic Term	subject[@usage="primary"]/geographic
Place of Publication/ Origin	originInfo/place/placeTerm[@usage="primary"]

Search

Basic Search

If you are using a PID as a search term in Basic or Advanced Search, always enclose the PID in double quotes.

Searching by PID without double quotes will result in imprecise search result sets.

The Basic Search function allows you to search for a keyword across a predefined set of metadata fields available in the Solr index (e.g. title, subject, description, contributor, date, format, rights, full text). In the current DAMS implementation, a collection namespace can be selected to limit the search space.

Highlighted basic search box

List of Solr fields searched with the Basic Search function. The weight is a factor that helps establishing the order of items in the results list, if a search term matches data in a Solr field with a higher weight, the respective Solr entry will be ranked higher in the results list.

Solr field	Weight

Solr field	Weight
dc.title	5
dc.subject	3
dc.description	3
dc.creator	3
dc.publisher	3
dc.contributor	3
dc.date	3
dc.type	3
dc.format	3
dc.identifier	3
dc.language	3
dc.coverage	3
dc.rights	3
mods_title_s	5
mods_subTitle_s	3
mods_abstract_ms	3
mods_accessCondition_ms	3
mods_dateCreated_s	3
mods_genre_ms	3
mods_identifier_ms	3
mods_language_languageTerm_ms	3
mods_name_namePart_ms	3
mods_name_role_roleTerm_ms	3
mods_note_ms	3
mods_originInfo_dateCreated_ms	3
mods_originInfo_dateIssued_ms	3
mods_originInfo_issuance_ms	3
mods_originInfo_place_placeTerm_ms	3
mods_originInfo_publisher_ms	3
mods_physicalDescription_extent_ms	3
mods_physicalDescription_form_ms	3
mods_physicalDescription_internetMediaType_ms	3
mods_recordInfo_recordOrigin_ms	3
mods_subject_cartographics_coordinates_ms	3
mods_subject_geographic_ms	3
mods_subject_hierarchicalGeographic_city_ms	3
mods_subject_hierarchicalGeographic_citySection_ms	3
mods_subject_hierarchicalGeographic_continent_ms	3
mods_subject_hierarchicalGeographic_country_ms	3
mods_subject_hierarchicalGeographic_county_ms	3
mods_subject_hierarchicalGeographic_province_ms	3
mods_subject_hierarchicalGeographic_region_ms	3
mods_subject_temporal_ms	3
mods_subject_topic_ms	3
mods_tableOfContents_ms	3
mods_titleInfo_subTitle_ms	3
mods_typeOfResource_ms	3
fgs_text_FULL_TEXT_t	1
fgs_text_OCR_t	1
fgs_text_FULL_TEXT_CUSTOM_t	1
fgs_text_OCR_CUSTOM_t	1
score	-

Advanced Search

If you are using a PID as a search term in Basic or Advanced Search, always enclose the PID in double quotes.

Searching by PID without double quotes will result in imprecise search result sets.

The Advanced Search function allows you to select specific metadata fields in the Solr index for a search, including a combination of search queries. With the advanced search, complex search queries can be constructed to limit the search space.

Click on the "Advanced Search" link to access the search form.
The "Field" dropdown menu allows you to select a metadata field to be searched for keywords entered in the "Search terms" form field.
If you want to construct a complex search query, add another fieldset by clicking on the button labeled with the Plus sign.
You can use the Boolean operators AND, OR and NOT to combine the partial search queries.

Advanced search interface

Search field label	Solr field

Search field label	Solr field
Contributor	mods_name_namePart_ms
Contributor (Primary)	mods_name_namePart_primary_ms
Date Created	mods_dateCreated_start_ss
Date Issued	mods_dateIssued_start_ss
Description	mods_abstract_ms
Extent	mods_physicalDescription_extent_ms
File Format	mods_physicalDescription_internetMediaType_format_ss
File Name	mods_identifier_fileName_ms
Form/Medium	mods_physicalDescription_form_ms
Genre	mods_genre_ms
Identifier	mods_identifier_ms
In DAMS Collection (PID)	mods_relatedItem_identifier_utldamsPID_host_ms
Language	mods_language_languageTerm_ms
MODS Language of Cataloging	mods_recordInfo_languageOfCataloging_languageTerm_ms
MODS Origin	mods_recordInfo_recordOrigin_ms
MODS Source(s)	mods_recordInfo_recordContentSource_ms
Notes	mods_note_ms
Place of Publication/Origin	mods_originInfo_place_placeTerm_ms
Place of Publication/Origin (Primary)	mods_placeTerm_primary_ms
Publisher	mods_originInfo_publisher_ms
Repository	mods_location_physicalLocation_ms
Rights - Restriction on Access	mods_accessCondition_restriction_on_access_t
Rights - Use and Reproduction	mods_accessCondition_use_and_reproduction_t
Role	mods_name_role_roleTerm_ms
Source Collection	mods_relatedItem_titleInfo_title_source_mt
Subject - Cartographics	mods_subject_cartographics_coordinates_ms
Subject - Geographic	mods_subject_geographic_ms
Subject - Topic Term	mods_subject_topic_ms
Subtitle	mods_titleInfo_subTitle_ms
Temporal Coverage	mods_subject_temporal_ms
Title	mods_titleInfo_title_ms
Title (Primary)	mods_title_primary_ms
Type of Resource	mods_typeOfResource_ms

Search results display

The search results pages list all matches to either Basic or Advanced Search queries. As a default, the search results are ordered by Relevancy, which is determined by the Solr server's ranking configuration.

In order to sort the search results by a different parameter, click on one of the options in the grey box labeled "Sort options" at the top of the page.
Click on the orange arrow symbol next to the selected sorting option to reverse the sort order.

For each entry in the results list, the DAMS will display a preview thumbnail and a selection of metadata fields.

Metadata field label	Solr field

Metadata field label	Solr field
Asset PID	mods_identifier_utldamsPID_ms
Title	mods_title_primary_t
Contributor	mods_name_namePart_primary_t
Date Created	mods_dateCreated_start_ss
Resource Type	mods_typeOfResource_t
Date Ingested	fgs_createdDate_dt
File Name	mods_identifier_fileName_ms
In DAMS Collection (PID)	mods_relatedItem_identifier_utldamsPID_host_ms
Source Collection	mods_relatedItem_titleInfo_title_source_ss
Repository	mods_location_physicalLocation_ss

Search results export

The list of search results can be exported in tabular form as a CSV file (comma-separated values). The resulting file will have one column for each metadata field that is displayed in the search results list (Asset PID, Title, Contributor, Date Created, Resource Type, Date Ingested, File Name, In DAMS Collection (PID), Source Collection, Repository).

Click on the spreadsheet file icon on the right side of the screen, below the grey box with sort options for the search results.
The DAMS will prepare an export file for download, which can take a few moments. Once the export file is ready for download, a green message box will appear at the top of the page. Click on the download link in the message and save the export file.