How to Submit Special Event Request

Go to Internal Services.

1. Review "Policies and Procedures", "Registered or Sponsored Student Organizations", and "Academic or Administrative Units" section under "Reservation of University Physical Activity Facilities for Tournaments and Special Events".

2. After reviewing the information, click the "Submit Facility Reservation Request" button. 

3. On Facility Request Page, you can submit a new request, see reservable spaces, and any requests (Active or Completed).

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   Select "New Facility Reservation Request" button at the top. Select Student Organization.

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4. Type in your official Sport Club Name or select from list. Then press the "Submit" button.

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   Enter the title of your event and hit submit.

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   Enter "Event Date", "Event Start Time", and "Event End Time".

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   You will be able to filter the spaces by type. If you are unsure about a facility space, you may view the layouts/diagrams. Once you find the space you would like, press "select" in the row with the facility space you are wanting to request.

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   Once you have selected the space and reviewed there are no conflicts, select “Add This Space To Reservation”.

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      Please review the Possible Conflicts (in red at the bottom of the page) section prior to selecting to add the space.

9. If you need to add additional spaces (i.e. you need courts and the Lounge), please select “Add another space” at the top of the page before entering the event information.

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    Enter "Contact Information".

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11. Explain your event in "Patricipant” and Event Description". Try your best to estimate the amount of participants, spectators, and non-campus participants. Please note that you will not have to get DOS approval for non-campus participants. Recreational Sports handles this process for you.
    
    

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    1. If food will be served, you will need to complete an EHS Food Distribution Form.

    2. If an entry fee or admission will be charged, you will need to complete an Online Product Request Form.

    3. If the program involves minors, you will need to register the event with Youth Protection Program.

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       Please enter all the events details that you need for the event.

12. Hit "Submit your request".