Some travel charges can be covered by UT directly (instead of reimbursed).  These include plane tickets, hotel rooms (no Airbnb or Vrbo), and rental cars.  This is called direct billing.

(All three of these things can also be paid for by the traveler and reimbursed after the trip is complete.  See “Reimbursed Travel Costs” below.)

 Go to UT Travel Management site for full details on direct billing for travel.

VAC staff can buy plane tickets through the UT travel agency Anthony Travel.  They will require an approved RTA and a Doc ID, both of which the VAC admin can give you once they are created.  This is the preferred methos, as opposed to reimbursement.

Hotels (but not Airbnb or Vrbo) can be reserved and paid for directly by the VAC.  We use the HE card for this (see above), and we don’t use Anthony travel.  We also have house accounts with certain hotels.  Ask the director’s assistant for details.

UT cannot directly pay for Airbnb or Vrbo.  But we can reimburse the traveler after the trip (which is typically long after they have to pay Airbnb or Vrbo).

VAC staff can rent cars for travelers, and pay the cost directly.  You make a reservation (see the Rental Cars section of the UT Travel Management site), and then after the reservation is made submit a Rental Car Direct Bill Request.  Travel Service will then have that reservation turned into a direct bill charge.  You will need an account from the VAC admin for this form.