VAC Purchasing Handbook
Com Cards (ProCard, HE card)
ProCard
HE Card
Uploading
Immediate Upload
Refunds Require Receipts
HE Card Hotel Receipts
Amazon Orders
Com Card Billing Details
ProCard
HE Card
Declined Cards
Purchase Orders
Who Can Be Paid with a PO
Requesting a PO
Pre-Approval Always Required
Receiving Invoices
Sending Vendor Copies
UT Contracts
Background Checks
Reimbursements
Travel and Entertainment only
Receipts
Time Limit
Receipt Requirements
Lost Receipts
Sales Tax and Tipping
Receiving Payment
Timing
Methods of Payment
IDTs (UT-Internal Charges)
Overview
Shipping
eShip
Reporting
Actual Cost
Shipping to the VAC
Paying UT Employees
Entertainment
OOEFs
HE Card
Reimbursement
What is Covered
On-Campus Alcohol Approval
Majority-Alcohol Approval
Sales Tax and Tipping
Spending limits
Business Meetings while Travelling
AAH/VAC House Accounts
Travel
Who Needs an RTA
Pre-Approval Required
New Travelers
Airfare
Accommodations
Rental Cars
General Info
Per Diem
Personal Mileage
Airfare
Accommodations
Meals (per diem)
Ground Transport
Rental Cars
Disallowed Travel Reimbursements
Guest Background Checks
General Topics
Overview
File Naming Conventions
Splitting Charges
Refund Receipts
After Uploading
Setting Up New Vendors
PIFs (Payee Information Form)
Timing
Required Pre-Approvals
Director Approval
Admin Approval
Individuals Eligible for a PO
Individuals Not Eligible for a PO
UT Students
UT Employees, or recent employees
Non-US Citizens
Background Checks
State Sales Tax
Tipping
Overview
Who Needs a Background Check
Individual being paid by AAH HR rep (Anita)
Campus Guest