These alcohol policies cover payments for:

·       All UT-associated meals, events, or meetings

·       All types of payees (guests, staff, students, etc.)

·       All methods of payment (Com card, reimbursement, etc.)

·       All locations (on-campus or off)

·       All types of alcohol (beer, wine, liquor, etc.)

Without pre-approval, alcohol can’t be served on campus at any time.  Use Exception Request form to request the pre-approval at least a week before any alcohol is purchased and forward the approval to the UT admin when you receive it.

Note that the VAC admin will request this in advance for the annual Fall, Spring, and Student receptions.  For any other event you will need to request it.

You cannot spend more money on alcohol than on food during a meal or event, without pre-approval from COFA.  Pre-approval may take up to two weeks to receive, is rarely granted.  To request it talk to AAH accounting admin (Brittny). 

If a reimbursement receipt shows more alcohol cost than food cost, the extra alcohol cost will not be reimbursed.  If an HE Card receipt shows more alcohol cost than food cost, the user will need to personally repay UT for the extra alcohol costs.

If a single event has its entertainment costs spread across several invoices and/or receipts, all of them will be taken into account when calculating whether more money was spent on alcohol than food for that event.