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Room Reservations

Room Reservations

Please use the guidance below to reserve classrooms and spaces managed by the Department of Art and Art History (AAH) located in both the ART and Doty Fine Arts (DFA) Building. Unless stated otherwise, all reservable rooms must be made by using the AAH Room Request Form. When filling out this form please be as detailed as possible to help ensure your room request goes as smooth as possible. Upon completion of this form AAH’s Course Scheduler will contact you via email with approval or further requirements regarding your request. This form will ask you the following:  

  • Your name (and student group if you are requesting on their behalf)

  • Reason for the reservation

  • How long do you need the space

    • In Time (what time you would like to get in to set up)

    • Start Time (when event starts)

    • End Time (when event ends)

    • Out Time (what time you will leave after clean up)

  • How many people do you plan to have attending

  • What kind of equipment do you need

Submission of this form does not guarantee approval of the requested room. Approval will be provided to the requestor by email once The Department of Art & Art History Course Scheduler has reviewed the submission.  

ART Building - General Purpose Classrooms (GPCs)

ART 1.102 & ART 1.120 are reservable Monday – Thursday from 2-8pm using the AAH Room Request Form. Requests outside these days and time and the use of ART 1.110 must be made through the Office of the Registrar at the University of Texas at Austin.

Art & Art History Reservable Rooms

  • DFA 2.204 (74 Seats) *

  • DFA 2.506 (20 Seats) 

  • ART 1.302L (12 Seats)

  • ART 2.208 (23 Seats)

  • ART 3.432 (15 Seats) 

  • ART 3.433 (20 Seats) 

* FOOD AND DRINKS NOT ALLOWED

Faculty Reservations

  • AAH Faculty members reserving rooms for Visiting Artist talks should be done while scheduling Visiting Artist with Alex Borden (AAH Senior Administrative Associate).

  • Faculty wishing to reserve rooms for anything outside of their regularly scheduled class time must fill out the AAH Room Request Form.

 Students/Student Group Reservation

  • Student groups or individuals outside The College of Fine Arts (COFA) are required to have a UT Faculty or Staff member submit the AAH Room Request Form on their behalf.

  • Graduate Students who are requesting a room for Colloquium or Dissertation Defense should ensure the AAH Graduate Coordinator is aware of the requests made through the AAH Room Request Form.

    • Please be aware that if you only provide a single window of time, you might be given a room in another building.

  • Student Groups who bring in food are required to take or properly dispose of leftovers after room use. Department refrigerators are prohibited from storing leftover food that often goes bad and is left for others to discard.

Event Planning

  • If additional seating, tables, or trashcans are required for an event, the requestor is responsible for planning these arrangements with UT Facilities Events Planning. (If the requestor plans to serve food this will be necessary before approving the room’s request by AAH).

  • Requestors who fail to make event planning arrangements, resulting in improper food/drink disposal, messes left, or overflow of building trash cans, can have privileges revoked from reserving Art and Art History spaces in the future.

  • Requestors who have Audio / Visual requirements for the room, must contact COFA A/V at 512-232-4400 to schedule a consultation for technology use. The COFA A/V team will be able to either provide immediate technology support or a tutorial with appropriate lead time.