(CPC) Capital Planning and Construction

Daily Checks

• Review UTHUB-HSP email inbox to:
  • Review HSPs and send to HUB Director for Approval (DocuSign Process)
  • Track CPC emails
  • CPC - Diane Trimble and Stephanie Hunter
    

• Review UT Box "CPC HUB PAR - Review & Paid to ensure PAR forms are included with invoices (Review and Paid folders)
  • Delete invoice from UT Box once PAR form is verified.
  • Invoices can be reviewed again in the F: drive (click on a project (i.e. 102-556), click 2300 Pay Vouchers (F9)).
    
    
• Check status of projects with project managers, contracts team, and prime contractors.
  • Find out the latest on project schedules, ask about outstanding bid opportunities, subcontractor performance. 
  • Talk to contracts team about upcoming projects, change orders, IDIQ, ASPs (looking for opportunity to include HUB vendors).
    
    
• Follow up with HUB/SB vendors to identify their skills and capabilities.
  • Identify where they can be valuable, provide information on upcoming and current projects, contact information and project specs.
    
    

Monthly Reports

• Review contract audits in B2G after the 15th of each month for subcontractor payment information by the prime contractor 
  If subcontractor payment information is not entered by on the 15th. Email prime contractor and cc: project manager of the importance of reporting on time.
  
  
• Build CPC Monthly HUB Report by the 12th of each month (CPC (FY")Tracker and CPC Overall Performance). 
  Gather information from B2G and PAR forms.
  In addition, if prime contractor still have not entered payment information, review invoice and enter subcontractor payment information for accuracy.

Misc. work

• Follow up with prime contractor's supplier diversity team for upcoming outreach events, training, upcoming projects, and any HUB (subcontractor) issues
  Attend any prime contractor training event, outreach event, social gathering, and other construction institute functions.
  Identify scopes of work that HUB vendors can bid on, inform the public of upcoming projects and where to find the plan rooms.
  Work on resolving delayed HUB payments, explain UT's processes.
  
  
• Review B2G to bring past due contract audits up to date.
  Review invoices and include subcontractor payment information (PAR) if prime contractor is locked out of monthly contract audit. 
  
  
• Establish subcontractor training program to inform the HUB community about UT standards, construction requirements, insurance, bonding, etc. 
  Develop a plan and schedule time and date with presenters.
  
  
• Ad Hoc reporting
  Provide reports to end users and CPC/HUB as needed, identify trends where HUB subcontracting can improve
  Submit reports to AVP team and state legislators per request

• Contact HUB vendors with expiring certification to reapply for HUB certification or consider mentor/protege.
  Through B2G and CMBL, identify construction vendors that may be eligible to become HUB certified or is eligible to reapply for HUB certification
  
  
• Meet with HUB community (trade organizations, small business resources, chambers, HUB advocates)
  Follow up with HUB vendors, request capabilities statement, find areas of interest.
  Encourage HUB vendors to attend construction educational training, network events.
  Identify concerns
  
  
• Attend construction outreach events, seminars, training.