Travel Basics

Overview:

This page collects travel links and training resources for staff involved in processing travel requests and reimbursements.

Authorization:

Prior authorization is required for faculty, staff and students for all university travel. The authorization also ensures faculty accountability for missed classes and academic responsibilities. Authorization may require multiple steps based on the destination and specific needs for the trip. Any time an UT Employee is away from the office for four hours or more for UT business, authorization is required. Click on the + to learn more about each topic below. More information on these vouchers can be found in this VE5_VE6_VP5 handout from Accounting and Financial Management (AFM).

Arrangements:

The university has specific rules pertaining to booking travel. Please review all travel guidance noted above prior to making arrangements. Please note that any UT employee, prospective employee, student, or independent contractor is entitled to reimbursement for their own travel expenses (not for any other individual) incurred while conducting official university business, regardless of who paid the travel expense. HBP Part 11.5.A.

Reimbursements and Payments:

Process travel reimbursements within 60 days of the trip’s conclusion.

Contacts:

GEB-business@austin.utexas.edu

For CBS Clients, please contact your group.