Ebook Workflows (non-DDA)
Firm Orders
Workflow Steps
Step | Timing | Person |
|---|---|---|
Order placed in Gobi |
| Bibliographer |
Order received by Acquisitions staff and confirmed | every morning | Michal and Michelle |
Orders confirmed with YBP | every afternoon | Michal and Michelle |
Notice of Activation (NOA) received via email | ~48 hours after confirmation | Alisha/Jennifer E. |
URL added to catalog record | same day as NOA usually | Jennifer E |
Title activated in Intota | same day as NOA usually | Jennifer E |
Invoice Received | day after NOA usually | Alisha/Brian |
Record Load notification from OCLC | Wed/Thurs/Sat/Sun usually | Alisha/Brian |
Records loaded into Sierra | Monday | Alisha |
Invoice paid | Monday | Alisha |
User model added to Intota (except EBL) | Monday-Wed | Santiago/Esther |
Cost data added to Intota (all but EBL) and other work verified | Monday-Wed | Alisha |
EBL cost data and User model loaded into Intota and activation's verified | Monday-Tues | Alisha |
Blanket Orders (YBP)
Workflow Steps
Steps | Timing | Person |
|---|---|---|
List of books | Every other week | YBP |
List put up for review |
| Brian |
Books rejected/held/approved manually |
| Bibs/Brian |
Books "ordered" |
| YBP |
Notice of Activation (NOA) received via email | usually Friday afternoon | Alisha/Jennifer E |
Access activated in Intota | usually Friday or Monday afternoon | Jennifer E |
Invoices received | Sat or Sunday | Alisha/Brian |
Invoices entered into YBP approval spreadsheet | as they come in | Alisha |
Record Load notification from OCLC | usually Sunday | Alisha/Brian |
Records loaded into Sierra | usually Monday | Alisha |
Invoices paid | usually Monday | Alisha |
URLs added to bib record | usually Friday or Monday | Jennifer E |
User model added to Intota (except EBL) | Mon-Wed | Santiago/Esther |
Cost data added to Intota (except EBL) and other work verified | Mon-Wed | Santiago/Esther |
EBL cost data and user model loaded into Intota and access verified | Monday/Tues | Alisha |