Ebook Workflows (non-DDA)

Firm Orders

Step	Timing	Person
Order placed in Gobi		Bibliographer
Order received by Acquisitions staff and confirmed	every morning	Michal and Michelle
Orders confirmed with YBP	every afternoon	Michal and Michelle
Notice of Activation (NOA) received via email	~48 hours after confirmation	Alisha/Jennifer E.
URL added to catalog record	same day as NOA usually	Jennifer E
Title activated in Intota	same day as NOA usually	Jennifer E
Invoice Received	day after NOA usually	Alisha/Brian
Record Load notification from OCLC	Wed/Thurs/Sat/Sun usually	Alisha/Brian
Records loaded into Sierra	Monday	Alisha
Invoice paid	Monday	Alisha
User model added to Intota (except EBL)	Monday-Wed	Santiago/Esther
Cost data added to Intota (all but EBL) and other work verified	Monday-Wed	Alisha
EBL cost data and User model loaded into Intota and activation's verified	Monday-Tues	Alisha

Steps	Timing	Person
List of books	Every other week	YBP
List put up for review		Brian
Books rejected/held/approved manually		Bibs/Brian
Books "ordered"		YBP
Notice of Activation (NOA) received via email	usually Friday afternoon	Alisha/Jennifer E
Access activated in Intota	usually Friday or Monday afternoon	Jennifer E
Invoices received	Sat or Sunday	Alisha/Brian
Invoices entered into YBP approval spreadsheet	as they come in	Alisha
Record Load notification from OCLC	usually Sunday	Alisha/Brian
Records loaded into Sierra	usually Monday	Alisha
Invoices paid	usually Monday	Alisha
URLs added to bib record	usually Friday or Monday	Jennifer E
User model added to Intota (except EBL)	Mon-Wed	Santiago/Esther
Cost data added to Intota (except EBL) and other work verified	Mon-Wed	Santiago/Esther
EBL cost data and user model loaded into Intota and access verified	Monday/Tues	Alisha