How to Request Keys in Moody College

To request keys for Moody College of Communication facilities, faculty and staff should contact their departmental administrator, manager, or director with the request by email. In the email, include: key recipient's full legal name as shown on their UT ID card, EID, and the Building & Room numbers for keys needed. Students should not directly request keys from departmental administrators – the student's supervisor should make the request.

• Key requests may only be submitted using the all-electronic Key Request form. Emailed key request PDF forms and hand-carried paper forms are not be accepted.

• A User Guide for Key Requests is available to assist you with the new all-electronic process. Do you need a key for your own use? See the instructions on pages 2–3. Do you request keys for your department? See the instructions on pages 4–5.

• NOTE:  Key requests can take up to 7 BUSINESS DAYS to process from the date the Lock and Key Services (LKS) office receives the request. This is not usually the case, but during beginning and end of semesters there is a higher volume of requests.

Sample:

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Make sure all emails are in eid form! EID123@eid.utexas.edu.

After clicking Begin Signing at the end of the page, this next form will pop up. Highlighted sections need your attention:

There is no charge for initial key issuance, but an account number is still required. Your account will only be charged if the key is not picked up within 30 days of ready notification ($19 restock fee), or if this is for a replacement key, due to it being lost or stolen.

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(Rev 11/19/2020)

Click Finish and this will route via email in Docusign to all that need to sign.

Signing order:

1st - Department Point of Contact - Dept Mgr/Admin - will initial

2nd - Authorized Signer - Jeff Bachschmid - will sign

3rd - Key Holder - will sign

Within about 3 days after signing, Locks and Keys will notify the key holder that the key is ready to pick up at the Locks and Keys building on Speedway, north of Dean Keeton.

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If key is not picked up within 30 days of notice, your departmental account will be charged an $19 restocking fee.

Moody College of Communication Authorized Key Signers