Quick Links to Forms:

Purchase/Payment Request Form (non-entertainment & non-travel related)

Book Purchases (Faculty/Postdoc/Dissertation Fellow)

Purchase Requests

UT Procurement Cards (Procard):

Please note: Procard cannot be used for expenses related to catering or restaurants. However, it can be used for grocery expenses at vendors such as HEB or Target.
Tax Exemption: All Procard purchases must be tax free. Please submit your purchase request with ample time to ensure tax exemption can be established. UT Austin Tax Exemption Info
There are purchase restrictions with a University Procard. Please see: Procard Disallowed Items

Office Supplies

Office Supplies must be ordered through the department to ensure compliance with the University’s exclusive contract with Today’s Business Solutions.
Visit the Office Depot/Office Max website to search for supplies and provide the item # or a link to the item in your purchase request.

Reimbursements

When you submit a request for reimbursement, please provide an itemized receipt(s) and payment receipt (e.g. credit card). If no payment receipt is available, we can accept a screenshot of a bank statement that shows the amount.

Please note: Not all purchases are reimbursable (e.g. office supplies, computer hardware & software or gift cards). Please refer to the Business of Handbook Procedures and Entertainment and Official Occasions Expenditures Policy Chart for a complete list of allowable reimbursements.

Taxes are not reimbursable.

Service Requests

For a vendor performing services we typically need to be provided a quote for prospective services. Our department then will set them up with a Purchase Order. Services could include:

Photography, lighting, videography, editors
Custom printing services (outside of Document Solutions)
Equipment and furniture rentals

Contracts

When a vendor will requires a signed contract or agreement, we must run the contract to UT’s Contracts department for review and signature. Please submit any contracts with your service request.

Software purchase requests may demand additional processing times and contract review. When looking to purchase software and software licenses with UT funds, please review the following: Software Purchase and Approval Flowcharts