Processes for Special Request Forms

Salary Adjustment Request (SAR)

The SAR is used when hiring a current, full-time UT STAFF member for guest artist work.

Guest artist form filled out by sponsoring faculty- submit to GA Liaison.
Obtain approval from the guest's supervisor authorizing the extra duties.
GA Liaison fills out a Salary Adjustment Request form
Chair of Theatre & Dance signs as Department/Dir Approval
Route SAR to COFA HR department for further approval. COFA HR then sends the document to the employee's hiring department.
Hiring department issues payment for the SAR, NOT Theatre & Dance.
Check in with guest and/or hiring department to ensure that payment was issued/received. You will not be notified otherwise.

Exclusive Acquisition Justification Form (EAJ)

The EAJ is used for contract proposals over $15,000.

GA Liaison completes normal contract process (GA Form, Contract, BCRF) and fill out an EAJ. Contact Production Manager or head of Design to help fill out the form.
Finance Manager & Department Chair approve.
Production Manager or head of Design signs the Conflict of Interest Statement.
Route the EAJ with Contract and all other backup to COFA via the normal contract process. COFA will collect signatures and route paperwork to Purchasing and Contract offices.
Instructions to fill out form

International Contracts (Business Contracts Requiring Special Handling)

Foreign Agreements
GA Liaison completes normal contract process (GA Form, Contract, BCRF) and drafts the required memo that will be sent to the V.P. for Legal Affairs.
Finance Manager & Department Chair approve.
Route to COFA via normal contract process. COFA will send the memo to the V.P. for Legal Affairs for approval.
Once approved, COFA will route contract to the Business Contracts Office for approval, or return contract for guest signature.