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Instructions for Classroom Technology in Winship

Instructions for Classroom Technology in Winship

Audio-Visual Classroom Instructional Technology is installed in all classroom spaces in Winship, as well as on the Lab Theatre stage. Step-by-step instructions are installed in each space for basic use. While almost every room functions uniquely, the guiding principle is that personal devices can be connected to projectors and monitors with an HDMI cable and proper adapters. Some rooms also support wireless presentation.

For further information, see the COFA IT website or call 512-232-4400 for immediate assistance during class hours.

1.108:

  1. Touch the Crestron screen on the instructor’s table to awaken it.

  2. Select the arrow (^) in the bottom center of the screen.

  3. Select “Present”.

  4. Four options appear: Mac Mini, AirMedia, Wolfvision Doc Cam, and Laptop.

    1. Mac Mini – present using the computer, monitor, keyboard, and mouse installed in the classroom. UT EID login required. Content is best accessed online or through cloud-sharing platforms. (UT box, Google Drive, etc.) Projected display will mirror the content on the installed monitor.

    2. AirMedia – present wirelessly using an external laptop or other device. Follow the prompts shown on the installed monitor to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

    3. Wolfvision Doc Cam - present using the document camera installed on the podium. Turn on with the red power button in the lower left of the device.

    4. Laptop - present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  5. When finished, select “Stop” below your chosen source option on the Crestron screen.

  6. Turn the projector off using the power button in the bottom left of the Crestron screen, followed by selecting “Shut Down”.

1.114:

  1. Turn the TV on. The power button is located behind the right side of the screen.

  2. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. The input selection button is also behind the right side of the screen.

  3. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  4. When finished, turn the TV power off via the button behind the right side of the screen.

1.126:

  1. Turn the TV on. If the remote is not working, the power button is located behind the right side of the screen.

  2. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. The input selection button, if not working on the remote, is also behind the right side of the screen.

  3. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  4. The USB cable from the Crestron sound bar can be plugged into your device to use as a room camera and speakers and/or microphone during video meetings. Select the Huddly IQ option for camera and Crestron-UC-Soundbar for audio options in Zoom or Teams. This USB cable should be plugged into your device and NOT directly into the TV.

  5. When finished, turn the TV power off via the remote or button behind the right side of the screen.

1.134:

  1. Touch the Crestron screen on the instructor’s table to awaken it.

  2. Four options appear: HDMI Laptop/BYOD (Bring Your Own Device), Mac Mini, AirMedia, and DocCam.

    1. HDMI Laptop/BYOD - present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    2. Mac Mini – present using the computer, monitor, keyboard, and mouse installed in the classroom. UT EID login required. Content is best accessed online or through cloud-sharing platforms. (UT box, Google Drive, etc.) Projected display will mirror the content on the installed monitor.

    3. AirMedia – present wirelessly using an external laptop or other device. Follow the prompts shown on the Crestron or projector screens to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

    4. DocCam - present using the document camera installed on the podium. Turn on with the red power button in the lower left of the device.

  3. When finished, select the Stop button below your chosen source option on the Crestron screen.

  4. Turn the projector off using the power button in the bottom left of the Crestron screen, followed by selecting “Shut Down”.

1.138:

TBA - system offline

1.148:

  1. Touch the Crestron screen on the instructor’s table to awaken it.

  2. Select the arrow (^) in the bottom center of the screen.

  3. Select “Present”.

  4. Three options appear: MacMini, Laptop/BYOD (Bring Your Own Device), and AirMedia.

    1. MacMini – present using the computer, monitor, keyboard, and mouse installed in the classroom. UT EID login required. Content is best accessed online or through cloud-sharing platforms. (UT box, Google Drive, etc.) Projected display will mirror the content on the installed monitor.

    2. Laptop/BYOD – present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    3. AirMedia – present wirelessly using an external laptop or other device. Follow the prompts shown on the installed monitor to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

  5. When finished, select “Stop” below your chosen source option on the Crestron screen.

  6. Turn the projector off using the power button in the bottom left of the Crestron screen, followed by selecting “Shut Down”.

1.164:

  1. Touch the Crestron screen on the instructor’s table to awaken it.

  2. Select the arrow (^) in the bottom center of the screen.

  3. Select “Present”.

  4. Three options appear: MacMini, Laptop/BYOD (Bring Your Own Device), and AirMedia.

    1. MacMini – present using the computer, monitor, keyboard, and mouse installed in the classroom. UT EID login required. Content is best accessed online or through cloud-sharing platforms. (UT box, Google Drive, etc.) Projected display will mirror the content on the installed monitor.

    2. Laptop/BYOD – present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    3. AirMedia – present wirelessly using an external laptop or other device. Follow the prompts shown on the installed monitor to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

  5. When finished, select “Stop” below your chosen source option on the Crestron screen.

  6. Turn the projector off using the power button in the bottom left of the Crestron screen, followed by selecting “Shut Down”.

1.172:

  1. Roll the TV cart into place and ensure that it is plugged into a wall outlet. There is also a power strip attached to the back of the TV which must be switched on.

  2. Turn the TV on. If the remote is not working, the power button is located behind the right side of the screen.

  3. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. The input selection button, if not working on the remote, is also behind the right side of the screen, or near the top center of the remote.

  4. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  5. Content can also be played with the Blu-ray player connected to HDMI 1.

  6. Audio can also be played in the room via an 1/8-inch cable connected to the audio cabinet in the corner. Volume can be controlled by the controls in the cabinet. Device audio settings will not affect the output from the classroom system.

  7. When finished, turn the TV power off via the remote or button behind the right side of the screen.

2.112:

  1. Touch “Press Here To Begin Presentation” on the Crestron screen on the instructor’s podium to awaken the system.

  2. Three options appear: Display Mac, Display HDMI, and Display AirMedia.

    1. Display Mac – present using the computer, monitor, keyboard, and mouse installed in the classroom. UT EID login required. Content is best accessed online or through cloud-sharing platforms. (UT box, Google Drive, etc.) Projected display will mirror the content on the installed monitor.

    2. Display HDMI – present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    3. Display AirMedia – present wirelessly using an external laptop or other device. Follow the prompts shown on the installed monitor to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

  3. Selecting “Blank Display” on the Crestron screen will turn off the projection, while still allowing the presentation to be set up on the previously selected display option. (This hides the display from students, for example.)

  4. Room cameras can be connected to a laptop via the USB cable available at the podium. This must be connected via a SEPARATE port (and adapter, if necessary) than the projector. Select the camera (on presenter or seating area) as your desired camera in Zoom or other software to use. Controls to move or zoom the cameras can be found on the Crestron screen.

  5. When finished, select “End” in the bottom left of the Crestron screen, followed by selecting “Yes” to turn off the projector and raise the screen.

2.116:

  1. Turn on the projector system with the remote. There are two remotes in the A/V cabinet which both work, but the remote with the BLUE power button is preferable to use.

  2. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port.

  3. If necessary, select the proper input. The input should be connected into the input selected by the “HDMI” button on the remote.

  4. Settings on personal devices need to be set to “EPSON PJ” for both display and audio. Content can be presented in mirrored or extended displays, depending on device settings.

  5. Selecting “A/V Mute” on the remote will turn off the projection, while still playing audio.

  6. Audio volume can be controlled by the remote or the controls in the A/V cabinet. Device audio settings will not affect the output from the classroom system.

  7. When finished, turn off the projector by pressing the power button twice to confirm. Audio may continue to play until the HDMI cable is disconnected.

2.120:

  1. Touch “Press Here To Begin Presentation” on the Crestron screen on the instructor’s podium to awaken the system.

  2. Two options appear: Display HDMI, and Display AirMedia.

    1. Display HDMI – present using a wired connection to an external laptop or other device. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    2. Display Air Media – present wirelessly using an external laptop or other device. Follow the prompts shown on the installed monitor to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

  3. Selecting “Blank Display” on the Crestron screen will turn off the projection, while still allowing the presentation to be set up on the previously selected display option. (This hides the display from students, for example.)

  4. The room camera can be connected to a laptop via the USB cable available at the podium. This must be connected via a SEPARATE port (and adapter, if necessary) than the projector. Select the camera as your desired camera in Zoom or other software to use. Controls to move or zoom the camera can be found on the Crestron screen.

  5. Audio can also be played via Bluetooth - no laptop connection/projection required. Please ask staff for assistance with pairing to the Bluetooth system.

  6. When finished, select “End” in the bottom left of the Crestron screen, followed by selecting “Yes” to turn off the projector.

2.136:

  1. Plug the HDMI cable into a laptop or other device. This should wake the TV. If neither that nor the remote are working, there is a button below the screen to turn the TV on.

  2. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  3. The proper input should be HDMI 3, which can be selected on the remote or via the menu prompted by pressing the button below the screen.

  4. Content can also be presented wirelessly. Follow the prompts shown on the installed monitor (when a device is not connected to the HDMI cable) to connect to an IP address using a web browser (Chrome, Safari, etc.) or through Screen Mirroring on an Apple device. AirMedia app download required. Content can be presented in mirrored or extended displays, depending on device settings.

  5. The Owl camera can be connected to a personal device via USB-C cable for videoconferencing. Select “Meeting Owl Camera” as the desired camera in Zoom or other software to use.

  6. When finished, turn the TV power off via the remote or button below the screen.

2.138:

  1. The drafting room has two presentation options: projector or rolling TV. The projection system is currently offline.

  2. For the rolling TV:

    1. Roll the TV cart into place and ensure that it is plugged into its power strip and then to a wall outlet.

    2. Turn the TV on. If the remote is not working, the power button is located below the screen.

    3. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. Input selection, if not working on the remote, is accessed within the menu prompted by pressing the button below the screen.

    4. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

    5. Speakers below the screen to play audio should be connected via the headphone port on the left side of the screen. Select “SONY TV *30” as the audio output in personal device system settings, and ensure that the speakers are turned on via a switch on the back of the right speaker.

    6. When finished, turn the TV power off via the remote or button below the screen.

2.180:

  1. Roll the TV cart into place and ensure that it is plugged into an extension cord leading to a wall outlet.

  2. Turn the TV on. If the remote is not working, the power button is located behind the right side of the screen.

  3. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. The input selection button, if not working on the remote, is also behind the right side of the screen, or the top center of the remote.

  4. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  5. Content can also be played with the Blu-ray player connected to HDMI 1.

  6. When finished, turn the TV power off via the remote or button behind the right side of the screen.

B.202:

  1. Turn the TV on. The power button is located behind the right side of the screen.

  2. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 2, but the ports are on the left side of the screen if adjustments need to be made. The input selection button is also behind the right side of the screen.

  3. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  4. When finished, turn the TV power off via the button behind the right side of the screen.

Lab Theatre:

  1. To turn on basic house and work lights, three switches are set just inside the curtain on the offstage left proscenium wall.

  2. A rolling TV cart is usually set offstage left.

  3. Roll the TV cart into place and ensure that it is plugged into an extension cord leading to a wall outlet.

  4. Turn the TV on. If the remote is not working, the power button is located behind the right side of the screen.

  5. Select the proper input. The HDMI cable to use with an external device should be connected to HDMI 1, but the ports are on the left side of the screen if adjustments need to be made. The input selection button, if not working on the remote, is also behind the right side of the screen, or the top center of the remote.

  6. Plug the HDMI cable into a laptop or other device. Most rooms will also have an adapter to convert HDMI to USB-C for most systems, notably MacBooks which lack an HDMI port. Content can be presented in mirrored or extended displays, depending on device settings.

  7. For basic theatrical lighting looks, there is a white panel on the proscenium wall offstage right. Press the top right button to turn the system on. Adjust looks with the sliders. When finished, bring all sliders down and turn off with then button on the bottom right.

  8. When finished, turn the TV power off via the remote or button behind the right side of the screen.

  9. For use of the full light and sound boards within the theatre for class, please speak with T&D staff.

  10. When leaving the Lab, please turn off all lights and set the ghost light center stage.