2014-08-28 Meeting Notes
Date
27 August 2014
Attendees Invited
@Philip Gavenda
@Grier, Vickie
@Crouch, Stephanie W
@Tracy Brzozowski
@Sylvia, Rebekah A
@Fernando W Velazquez
@Grieve, Katharine J
@Larry Liberty
@Lyon, Colleen E
Goals
Priorities for 2014-15 UTSC Communications Committee
Discussion Items
Time | Item | Who | Notes |
|---|---|---|---|
| time for monthly commcomm meeting? |
|
|
| all tasks |
| |
| individual skills |
|
|
| meeting summary |
| Finalize |
| note taking |
|
|
| regroup |
| heard from jason that some of his folks are confused |
| did you know |
| repository, tweet/facebook |
| SOcial media "stewards" Have two commcomm members as "stewards" for these functions? |
| facebook stewards twitter stewards regroup stewards? |
| sticky notes from retreat |
|
|
New business:
Sticky note feedback
Informational Forums - cornered
Continue updates on social media
Continue updates on meetings and what is going on at campus
How to get good communication to staff
Outreach within the community
UT sponsored charity activities
Charity marathon
Habitat for Humanity
How to raise a profile for staff council
Many still do no know what we do
Better communication before big changes are made on campus as VoIP
Improving communications
Need webpage to see how UT is doing, what changes have been made and things we can do
More flexible work hours/arrangements
Better flex time options
Possibly working 4 10 hour work days or 1/2 day on Friday to help reduce departmental expenses and boost staff moral
Telecommuting - all supervisors on board
Encouraging telecommuting when applicable
Learn more about retirement and insurance - have HR contact person invited to staff meetings
More campus sponsored events to bring staff together to boost morale and have them partially funded
Meet-up groups
Alana compiled a list of organizations for staff
Send "did you know" emails (#didyouknow)
@austin email to for all staff
Survey service for staff (used to be survey station) - now it's Qualtrics
Empowering employees - putting/getting university department resources available for individiaul departments to inform employees of benefits (ie. HR reps talk about ed staff benefit - but more personalize to the department)
Can staff council interface with outside entities like city council, etc? Entities where there are no campus representatives.
Bridging gaps between departments that often work together (especially university-wide departments like HR, accounting, IT, etc.)
How to get more staff involved with staff council?
Stronger encouragement for telecommuting (Did you know?)
Small focused tours of campus for new employees; more of getting to know who/what is in each building (Did you know?)
Insurance/FML - Adrienne Howarth-Moore to talk about these topics at the SC meetings.
Send out Doodle to get everyone's schedule to regular meetings outside of SC meetings.
Communications email need to be updated. Phil to check with Stuart.