Single Day Reservation

Semester-Long Reservation

How to find and schedule an event that reoccurs weekly over a semester
- When making a reservation with a conflict please be sure to make a note of it in the 'Additional Information' field. The note should include the conflicting dates as well as any other important information. This will keep Scheduling aware, however, the reservation holder is unable to see the additional notes, so they will need to be notified by email.

Change the start time and/or end time of the reservation by 15 or 30 minutes.
Search for rooms following the standard timelines for courses:
- On MWF search on the hour, on TTH search following the 75 minute block
Break up the requested time for longer or all day requests into two or three smaller blocks
If a GPC is not available semester-long try searching using the three day exception search, and then finding a room to accommodate the group on the conflicting dates
If a specific room is necessary, the requestor could reach out to the department or party occupying the room to negotiate a switch.
- See documentation in 'Inbox Protocol – Scheduling Email' for an email template/suggestions:

If there is absolutely nothing available, suggest that the requestor contact their department to inquire about departmental rooms, or provide them with a list of other reserveable spaces on campus (see other resources section, page 7)

Figure 1There are a few bugs that will allow you to schedule conflicts in the room scheduling system:

DO NOT schedule multiple semesters on one reservation. Break up requests by semester dates.
DO NOT use the multi-date reservation fields to make reservations during the summer semester. The room scheduling system will allow conflicts to be scheduled. (See 'Figure 1' above)