Course Scheduling Documentation

Semester Rollover
Create new CCYYS: Authorizations and Access Dates
Headnote Dataset
- Step 1: Rollover (Create Dataset & add new fields of study @CCYYS rollover)
- Step 2: Maintain via *UEDIT (Edit/Update, Validate vs 60, Prepare to publish)
- General Notes about this Dataset:
- How to update/Validate:
GPC Database Maintenance
- Intro
- New Construction
- Notifications of construction project completion
- Construction: first class day prep
- Create New GPC list
- WORQSpace Notifications
- Invalid Rooms/Capacity Changes – Job 291
- Updating Room Capacity
- Templates
Original Phase
- Prep Work Original
  - Prep work for Original Phase Distributed
- Create GPC List
- Begin Special Reservations Dataset (Short Course)
- Rollover
- Create new CCYYS Authorizations and Access Dates
- Create Auto-Submits
- Add placeholders for new FOS
- Create HEADNYYS
- Discrepancy - ROLLOVER
- Noteline Maintenance
- Prep Distributed Phase (Final)
- Class Manager closes to Deans - Distributed Phase Close Day 1
- Turning pages – Original Returned
- Discrepancy – Original Returned
HAL
- HAL Prep
- HAL Prep Checklist
- Prep HAL: Working Building Reports
- Editing Format
- Instructions/Protocol
- Prep Building Reports
- Back-to-Backs
- Listed as Meeting Together, but Not Actually Meeting Together
- Related Sections not listed as Meeting Together
- Room Share with Different Instructors
- Timeline 2 and 3 Room Shares
- Picking Winners
- Let HAL decide
- Reassigning Alternative GPC to Losers
- Making changes in CM/Double Checking
- HAL Jobs
- HAL (automated & manual scheduling)
- Remaining to be Scheduled (RTBS) Report Prep
- HAL RTBS Guide
- Prep work before addressing all the RTBS
- Line out
- Highlight
- General
- Scheduling
- Double Checking
- Post-HAL
Allocation
- Batch Jobs Step 1: Create GPC Inventory Dataset (if not already done):
- Batch Jobs Step 2: Determine and Write Workfile of 'Home' Sections in GPCs
- Batch Jobs Step 3: GDG Edits to Home Section Dataset
- Batch Jobs Step 4: Count & Calculate Home Section Allocations by FOS
- Counting Allocations based on GPC Requests/Assignments: Combine Calculations into Academic Unit Totals
  - Allocation Calculation (Pivot Table)
- Enforcing Allocation in the Course Schedule during GPC Assignment
- post-Original Allocation check
- post-HAL/RTBS Allocation check
- Methodology for choosing GPCs to remove to enforce allocation
- Verifying Accuracy of Allocation Enforcement
- Publishing GPCs scheduled & not scheduled due to allocation enforcement
- Calculating Allocations for Upcoming Cycle Based on Current Fall
- Publishing Allocations for Upcoming Cycle Based on Current Fall
Credit By Exam
- Credit By Exam: Updates
- Fall
- Spring and Summer
- Requests from Center for Teaching and Learning
- *NRCRSE – Adding and Updating Courses (at the request of CTL)
Chair Proof Phase
- Prep Distributed Phase (Final)
- Class Manager Opens
- Class Manager closes to non-Dean level users
- Class Manager closes to Deans - Distributed Phase Close Day 1
- Turning pages - Chair Proof Returned
- Discrepancy - Chair Proof Returned
- Post-Chair Checks
- Noteline Maintenance
- Distributed Phase Close Day 1
- After Class Manager closes to non-dean level only
- After Class Manager closes to all-level users
- Post-Chair phase Checks
Update Fees
Advance Copy
OCS Prep (Uniques Finalized)
Uploading Files to UT Box
- Updating Existing Files (Uploading different versions)
- Adding New Files
Prep Critical Date
Scheduling Census Date & 20^th/10th Class Day Jobs (Includes CSP & Final Exam Jobs)
Data Integrity Sweeps
Resequence CS
Unload & Reload RSS For Events & For Classes
Short Course Dataset Training
- Class Days vs. No-Class Days
- Timing
- Naming Conventions
- Confirmation Numbering Systems
- Formatting of Dataset**
- TBA Requests
- 'Rolling Over' the Dataset
- Proof Dataset
- Upload Dataset to the Mainframe
- Tools
- When to Upload/Download
- Downloading Dataset
- Uploading Dataset
- Run AUDTSPEC/Conflicts Report
- Maintaining the Dataset
- Finishing and Confirming Dataset Reservations
- Final Unload/Reload
- Send Confirmations
UGS Flag Feed
Semester-long Autosubmits for CCYYS
Discrepancy
- Non-approved variations: Standalone
- Non-approved variation: numbered topic
- Replacing unnumbered topic with course already existing in inventory
- Reverting title to previously offered version
- Editing first time title offering
- Discrepancy Title Checklist
Course Scheduling Production Tools
- All Sections Glossary
- Course Scheduling Glossary of Terms
- Course Analysis & CAER Report
- Course Relations
- GPC Assignment Methodology
- How to Find Course Scheduling Contacts for Academic Units
- How to Run My Sections Report
- Instruction Types and Mode
- Paperclipping
- Placeholders
- Standard Statements
- Summer Scheduling Hours
Data Integrity Documentation
- NRJGCMCF: Conflicts Report
- NRJGCRJ4 Missing XL Classes
- NTJGCRJ3 Non Timeline Errors
- NRJGCRSW: Standard Statement Sync
- Combined Timelines
- Hours to be Arranged Reports
- Irregular Program Codes
Headnotes and Advising
- General Information
- Rollover Timeframe
- Process Overview
- Advising and Major Codes
- Department Updates
- Provost Updates
- Updating Drupal: Link is provided by the registration team.
Authorizations, Course Scheduling
- Request for Authorization
- What and How to Authorize Users
- Send Welcome Email to New User
- Follow up with Requestor
- Temporary Dean-level Access during Original or Chair Proof Phase
- Sympa signoff list
Study Abroad: Texas Global
- General-Production
- General-CSU (Post-production)
- Non-inventory Notelines (Study Abroad and Off-Campus Classes)
- Other (Faculty-led; Exchange; administered by SAB or Dept)
  - Exceptions
Mainframe Fields/Commands
- UTQA
- TXTBLS
- NRRECS
- DPUSER
- TXTASK/RGJGSCH1+ (TBC)
- NRSMAJ – Major codes
- UEDIT – see documentation
Job Submissions
- Job Submission Definitions