Course Scheduling Documentation
- Semester Rollover
- Create new CCYYS: Authorizations and Access Dates
- Headnote Dataset
- GPC Database Maintenance
- Original Phase
- Prep Work Original
- Create GPC List
- Begin Special Reservations Dataset (Short Course)
- Rollover
- Create new CCYYS Authorizations and Access Dates
- Create Auto-Submits
- Add placeholders for new FOS
- Create HEADNYYS
- Discrepancy - ROLLOVER
- Noteline Maintenance
- Prep Distributed Phase (Final)
- Class Manager closes to Deans - Distributed Phase Close Day 1
- Turning pages – Original Returned
- Discrepancy – Original Returned
- HAL
- HAL Prep
- HAL Prep Checklist
- Prep HAL: Working Building Reports
- Editing Format
- Instructions/Protocol
- Prep Building Reports
- Back-to-Backs
- Listed as Meeting Together, but Not Actually Meeting Together
- Related Sections not listed as Meeting Together
- Room Share with Different Instructors
- Timeline 2 and 3 Room Shares
- Picking Winners
- Let HAL decide
- Reassigning Alternative GPC to Losers
- Making changes in CM/Double Checking
- HAL Jobs
- HAL (automated & manual scheduling)
- Remaining to be Scheduled (RTBS) Report Prep
- HAL RTBS Guide
- Prep work before addressing all the RTBS
- Line out
- Highlight
- General
- Scheduling
- Double Checking
- Post-HAL
- Allocation
- Batch Jobs Step 1: Create GPC Inventory Dataset (if not already done):
- Batch Jobs Step 2: Determine and Write Workfile of 'Home' Sections in GPCs
- Batch Jobs Step 3: GDG Edits to Home Section Dataset
- Batch Jobs Step 4: Count & Calculate Home Section Allocations by FOS
- Counting Allocations based on GPC Requests/Assignments: Combine Calculations into Academic Unit Totals
- Enforcing Allocation in the Course Schedule during GPC Assignment
- post-Original Allocation check
- post-HAL/RTBS Allocation check
- Methodology for choosing GPCs to remove to enforce allocation
- Verifying Accuracy of Allocation Enforcement
- Publishing GPCs scheduled & not scheduled due to allocation enforcement
- Calculating Allocations for Upcoming Cycle Based on Current Fall
- Publishing Allocations for Upcoming Cycle Based on Current Fall
- Credit By Exam
- Chair Proof Phase
- Prep Distributed Phase (Final)
- Class Manager Opens
- Class Manager closes to non-Dean level users
- Class Manager closes to Deans - Distributed Phase Close Day 1
- Turning pages - Chair Proof Returned
- Discrepancy - Chair Proof Returned
- Post-Chair Checks
- Noteline Maintenance
- Distributed Phase Close Day 1
- After Class Manager closes to non-dean level only
- After Class Manager closes to all-level users
- Post-Chair phase Checks
- Update Fees
- Advance Copy
- OCS Prep (Uniques Finalized)
- Uploading Files to UT Box
- Prep Critical Date
- Scheduling Census Date & 20th/10th Class Day Jobs (Includes CSP & Final Exam Jobs)
- Data Integrity Sweeps
- Resequence CS
- Unload & Reload RSS For Events & For Classes
- Short Course Dataset Training
- Class Days vs. No-Class Days
- Timing
- Naming Conventions
- Confirmation Numbering Systems
- Formatting of Dataset**
- TBA Requests
- 'Rolling Over' the Dataset
- Proof Dataset
- Upload Dataset to the Mainframe
- Tools
- When to Upload/Download
- Downloading Dataset
- Uploading Dataset
- Run AUDTSPEC/Conflicts Report
- Maintaining the Dataset
- Finishing and Confirming Dataset Reservations
- Final Unload/Reload
- Send Confirmations
- UGS Flag Feed
- Semester-long Autosubmits for CCYYS
- Discrepancy
- Course Scheduling Production Tools
- All Sections Glossary
- Course Scheduling Glossary of Terms
- Course Analysis & CAER Report
- Course Relations
- GPC Assignment Methodology
- How to Find Course Scheduling Contacts for Academic Units
- How to Run My Sections Report
- Instruction Types and Mode
- Paperclipping
- Placeholders
- Standard Statements
- Summer Scheduling Hours
- Data Integrity Documentation
- Headnotes and Advising
- Authorizations, Course Scheduling
- Study Abroad: Texas Global
- Mainframe Fields/Commands
- Job Submissions
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