Faculty Purchasing Procedures
Purchase request are submitted through the Business Affairs Purchasing Form for processing.
Please review the Research Fund Expenses guidance to ensure purchase allowability. Requests that exceed $300 require additional supervisor approval.
1. SCL Purchases on Your Behalf
Purchase Type | How To Buy | Additional Information |
|---|---|---|
Office Supplies Classroom Materials Small furniture items (Lamps, whiteboard, bulletin board) |
| Use ‘New Purchase’ drop down on purchase form. *If item is not available in Office Max or Office Depot, proceed with filling out purchase request form. |
Books | Submit book request form with link to item. | Please search amazon for books before utilizing other sites. |
Professional Membership Dues Conference Registration | Use faculty affairs Procard. See additional instructions here. | Procard usage should be coordinated with Faramola Shonekan (faramola@utexas.edu). |
Booking Travel | Please refer to the Travel Policies and Procedures wiki for instructions on booking travel. | Please review Travel Reimbursement Guidelines before your travel. |
Printing jobs over 100 pages | Purchase print jobs over 100 pages through Document Solutions or UT libraries. Other print jobs can be completed in office. | Account Number: Please refer to your research fund account number. Signature Authority: jas575 |
Software*, Other
| Submit software and other complex purchase request to the SCL purchase request form.
| sclbiz@utexas.edu will reach out with additional guidance on complex request. Note: Current University software guidelines are influx. Please allow additional time for processing and approval. |
2. Out-of-Pocket Purchases & Reimbursements
Thinking of buying something on your own and getting reimbursed?
It’s always best to ask before you buy. Some purchases may be reimbursable, but many items are not allowed per University policy. See the full list Disallowed Reimbursements.
If you are unsure, contact sclbiz@utexas.edu before making the purchase.