ProCard Policies and Procedures

What is a ProCard?

A ProCard (Procurement Card) is a university-issued credit card used for low-dollar, low-risk business purchases. It streamlines purchasing for allowable items while ensuring compliance with UT Austin policy.

How to Check Out the ProCard

• Faculty: Request the card from Faramola at the SCL FAC front desk.

• Staff: Email sclbiz@utexas.edu to request the card.

NOTE: All users must sign the checkout log when borrowing the card.

• Sales Tax:

  • UT Austin is exempt from Texas state sales tax.

  • When purchasing from vendors located in Texas, you must bring and provide the Tax Exemption Certificate so sales tax is not charged.

  • Purchases from out-of-state vendors may still include sales tax, since the exemption applies only in Texas.

Rules for Use

• Review the full list of Disallowed ProCard Purchases.

• Card must be used only for approved, business-related expenses.

• Do not share the card with anyone else.

Returning the Card

• Return the ProCard as soon as possible (within one business day of borrowing)

• Submit a signed, itemized receipt with the card at the time of return.

• Sign the return log to complete the checkout process.

• Users with outstanding itemized/signed receipts, OOEFs, or other required documentation cannot check out or use the SCL credit cards again until all documentation is complete and submitted.