To-do list for new department chair

1. Schedule introductory meetings with COE Business Services staff (optional but strongly encouraged)

   1. Chief Business Officer - Angie Hoffman

   2. Director of Research Administration (COERA) - Liz Kogan

   3. Director of Finance - Barbara Morris

   4. Director of HR - Ayesha Shaikh

   5. Assistant Director for Faculty Affairs - Karla Steffen
      

2. Familiarize yourself with the COE Business Services Wiki

   1. The Dean's Office Business Services Wiki is organized into five sections:

      1. About College of Education Business Services

      2. COE: Administrative Resources

      3. COE: Faculty Affairs

      4. COE: Financial Administration

      5. COE: Human Resources
         

   2. Three additional COE Dean’s Office Wikis to know:

      1. College of Education Research Administration (COERA)

      2. College of Education Facilities

      3. ITO: Policies and Guidelines
         

3. Review COE Wiki and UT resources

   1. General

      1. Acronym Dictionary

      2. COE Business Services Coverage Policy
         

   2. Department Chair policies and procedures

      1. Chair, Center Director, and Associate Dean Travel Policy and Process

      2. Personal Time Away - Direct Reports to the Dean

      3. Timesheets - Department Chairs and Associate Deans
         

   3. Faculty Affairs

      1. COE Faculty Affairs Timeline

      2. Faculty Policies - COE

      3. Awards and Funding Opportunities - Faculty

      4. Recruiting Process - Tenured and Tenure-Track Faculty

      5. Leave and Modified Assignments - Overview

      6. COE: Sick Leave and Family Medical Leave

         1. Important reminders:

            1. Leave forms are required for tenured and tenure-track faculty for course buyouts, personal leaves without pay, and any leave situation that takes temporarily off the instructional budget.

            2. Per University policy, faculty must claim sick time by submitting Workday timesheets. See EVPP: Leaves & Related Policies > Sick Time Off
               

   4. HR

      1. Annual Performance Appraisals - Staff

      2. COE Professional and Career Development Policy

      3. Faculty Ombuds

      4. HR: Management Tools

      5. HR: Performance Management

      6. Manager Resources in Workday

      7. Title IX
         

   5. Sponsored research

      1. COERA Grant Submission Schedule

         1. Important reminder: Faculty must confer with their department chair prior to suggesting a buyout, cost share, or space usage for a proposal submission.

      2. COERA Proposal Process

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.