To-do list for new department chair

Schedule introductory meetings with COE Business Services staff (optional but strongly encouraged)
1. Chief Business Officer - Angie Hoffman
2. Director of Research Administration (COERA) - Liz Kogan
3. Director of Finance - Barbara Morris
4. Director of HR - Ayesha Shaikh
5. Assistant Director for Faculty Affairs - Karla Steffen
Familiarize yourself with the COE Business Services Wiki
1. The Dean's Office Business Services Wiki is organized into five sections:
  1. About College of Education Business Services
  2. COE: Administrative Resources
  3. COE: Faculty Affairs
  4. COE: Financial Administration
  5. COE: Human Resources
2. Three additional COE Dean’s Office Wikis to know:
Review COE Wiki and UT resources
1. General
  1. Acronym Dictionary
  2. COE Business Services Coverage Policy
2. Department Chair policies and procedures
  1. Chair, Center Director, and Associate Dean Travel Policy and Process
  2. Personal Time Away - Direct Reports to the Dean
  3. Timesheets - Department Chairs and Associate Deans
Faculty Affairs
1. COE Faculty Affairs Timeline
2. Awards and Funding Opportunities - Faculty
3. Faculty Policies - COE
4. Faculty Affairs Processes and Procedures - the following sections may be especially helpful:
  1. Comparison of Research Positions
  2. Contracts (Professional-Track Faculty) - COE Guidelines
  3. Faculty Evaluations by Track and Rank
  4. Faculty Leadership and Governance
  5. Leave and Modified Assignments - Overview
  6. Recruiting Process - Tenured and Tenure-Track Faculty
  7. Sick Leave and Family Medical Leave
  8. Titles and Ranks - Professional Track Faculty

#DEEBFF

Important reminders:

Prior approval is required for tenured and tenure-track faculty for course buyouts, personal leaves without pay, and any situation that takes them temporarily off the instructional budget.
Per University policy, faculty must claim sick time by submitting Workday timesheets. See EVPP: Leaves & Related Policies > Sick Time Off

HR and management
1. Staff Performance Reviews in COE
2. COE Professional and Career Development Policy
3. Faculty Ombuds
4. HR: Management Tools
5. HR: Performance Management
6. Manager Resources in Workday
7. Title IX
Sponsored research
1. COERA Grant Submission Schedule
  1. Important reminder: Faculty must confer with their department chair prior to suggesting a buyout, cost share, or space usage for a proposal submission.
2. COERA Proposal Process

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Onboarding - Department Chairs