The dates for events on this page are approximate and reflect the timeframe in which annual events generally happen. For more specific date information, see COE Faculty Affairs Calendar.  Note that dates and guidance are subject to change. Please pay careful attention to ongoing communications from campus and the college.

Sources for the information on this page include the following:

• Academic Personnel Services

• EVPP Faculty Affairs Events Calendar

• EVPP: Faculty Awards

• EVPP: Promotion & Tenure

• Workday: Academic Employment
  
  

Jump to month:

August

• August 1: COE Faculty Affairs processes relocation stipends for new fall-start tenured/tenure-track faculty

• August 15: COE Faculty Affairs updates fall-effective promotion titles in internal systems (SharePoint Lists, etc.)

• End of month: University of Texas System Academy of Distinguished Teachers Award nominee names submitted to Dean's Office by chairs

Also in August:

• Approvals for departmental governance updated as needed (every three years)

• COE new faculty orientation - coordinated with university orientation date

• COE faculty recruitment workshops for chairs and Administrative Managers

September

• Beginning of month: Faculty Development Leave (FDL) and Faculty Development Award (FDA) application systems open

• Mid-month: COE tenured/tenure-track faculty search committee orientation

October

• October 1: Faculty Activity Reports (FAR) due

• Beginning of month:

  • Chair statements for Promotion & Tenure due to Dean's Office

  • FDL and FDA application systems close

• Mid-month: SRA applications due

Also in October:

• CAC and leadership promotion & tenure review

• COE FDL and FDA committees review applications

November

• Beginning of month: Nominee names submitted to the Dean's Office for the following awards:

  • Regent's Outstanding Teaching

  • UGS Academy of Distinguished Teachers

  • William David Blunk Memorial Professorship

  • Dad's Association Centennial Teaching Fellowship

• Beginning of month: Promotion & Tenure CAC meetings

• Last Friday in November: Fall semester leave requests for following year submitted to Dean's Office

• End of month: Chair and nominees notified of names that will go forward for the following awards:

  • Regent's Outstanding Teaching

  • UGS Academy of Distinguished Teachers

  • William David Blunk Memorial Professorship

  • Dad's Association Centennial Teaching Fellowship

• End of month: Promotion & Tenure Dossiers due to EVPP (minus Dean statements)

Also in November:

• Promotion & Tenure Dean's Statements

December

• Beginning of month: Dean statements for Promotion & Tenure due to EVPP

• Mid-month: FDL and FDA awardees notified by Provost’s Office

• Prior to winter holiday break: SRA notification letters distributed

January

• Beginning of month: COE Faculty Affairs processes relocation stipends for new spring-start tenured/tenure-track faculty

• Beginning/mid-month: Reminder to AMs of mid-probationary and comprehensive reviews from Dean's Office administrative staff

• Mid-month: Nomination materials due to Dean's Office for the following awards:

  • Regent's Outstanding Teaching

  • UGS Academy of Distinguished Teachers

  • William David Blunk Memorial Professorship

  • Dad's Association Centennial Teaching Fellowship

• End of month: Regent's Outstanding Teaching award application due to EVPP

• January 31 (or closest business day): SRA acceptance forms due

February

• Mid-month: FDL and FDA recipient acceptance forms due to COE Faculty Affairs

• End of month:

  • Comprehensive periodic reviews of faculty due to Dean's Office

  • Applications for the following awards due to EVPP:

    • UGS Academy of Distinguished Teachers

    • William David Blunk Memorial Professorship

    • Dad's Association Centennial Teaching Fellowship

• End of month: Memo with comprehensive period review summary sent to EVPP by Dean's Office administrative staff

Also in February:

• SRA acceptance forms shared with recipients, Business Services, department chair, and Dean's Office EA

March

• March 1: Dean's Distinguished Faculty Award nominations due to Dean's Office:

  • Career Faculty Award

  • Teaching Award

  • Equity & Community Service Award

  • Research Award

  • Early Career Award

• Beginning of month: AMs and department chairs receive reminder from Dean's Office administrative staff to collect names of faculty due for review in upcoming academic year

April

• End of month: List of upcoming academic year reviews sent to EVPP by Dean's Office administrative staff (mid-probationary, Promotion & Tenure, comprehensive periodic)

May

• May 1: Dean's Fellows nominations due to Dean's Office

• Beginning of month: COE Faculty Affairs sends faculty summer teaching policy to AMs and Department Chairs

• May 16: First appointment date for 9-month faculty summer employment

Also in May:

• Mid-probationary review status for each department and follow up from Dean's Office administrative staff

• Dean's Distinguished Faculty Award finalists announced:

  • Career Faculty Award

  • Teaching Award

  • Equity & Community Service Award

  • Research Award

  • Early Career Award

June

• Beginning of month: Dean’s Office submits requests to Provost’s Office for new and renewing fall chair and associate dean appointments

July

• Last Friday in July: Spring semester leave requests for following year submitted to COE Faculty Affairs

Also in July:

• COE Faculty Affairs processes endowment allowances effective the following fiscal year

• COE HR submits merit recommendations for the following fiscal year

• Departments post open-rank professional track positions for the following academic year; closes current year’s open-rank postings

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.