Media Management and Data Entry
Object Images
As of 5/1/2025 our file organization has changed to align with the current year rather than using object statuses and accession or loan years, changing from the organization of the legacy server and hierarchy of “Art New” folder.
Image file from Blanton Collection Photographer
Department: Object Photography
File path: Object-Media/2025_Photo
Link photographer
Image provided by lender, donor, gallery, artist
Department: External Images-Restricted
File Path: External-Media/2025
Link photographer or Copyright holder when known
Public Caption: enter any copyright line provided by image provider
Copyright: enter copyright credit provided by image provider
Restrictions: list any restrictions on use requested by image provider
WHEN reproduction permission is provided to Blanton by the copyright holder, change media Department to “External Images-Limited Use”
Image from scanned transparency or 35mm slide
Department: Object Photography
File Path: Object-Media/2025_Reference
Link Photographer when known
Link person who has scanned or added to TMS as Contributor
Image taken by Blanton staff with cell phone or outside a studio setup
Department: Study Images
File Path: Object-Media/2025_Reference
Link Photographer when known
If making public on eMuseum:
Public Caption: enter Study Image disclaimer
Image downloaded from web, screenshot from web or other document
Department: External Images-Restricted
File Path: External-Media/2025
Remarks: add short note about where image was accessed (artist’s website, gallery website, lender checklist, etc)
Exhibition Images and Files
Images of installations and galleries, design files, checklists or other documentations of an exhibition project.
Exhibition Installation Images (formal)
Department: Exhibition Photography
File Path: Exhibition-Media/2025
Link Photographer
Public Caption: standard caption “Installation view of…”
Registrar’s Installation Documentation
Images of complete installation taken by registrar for reference and legal documentation.
Department: TBD
File Path: Exhibition-Media/Registrar
Link Photographer
Exhibition Design Files
Final design files of wall vinyls and other ephemera
Department: TBD
File Path: Exhibition-Media/2025
Link Designer constituent
Exhibition Preparation Files
Design files for layouts, case design, installation documents, etc
Department: TBD
File Path: Exhibition-Media/2025_Registrar
Link Contributor or Designer constituent