Artists and Constituents
A constituent record is created for all people or institutions with relationships to objects, shipments, loans, etc.
When working with other museums or galleries, it is more important to link the institutional record than an individual staff member.
Use relevant contact fields within the institution’s record to include staff contact information. Loan and shipping records also provide fields for staff contacts.
New Constituent Pop-Up
All constituent records must be created prior to linking to object or other records.
In the new constituent creator window, select individual (or institution). Enter first and last names into each field. Then select the proper format in the Display name field, and Alpha Sort Field. TMS generates these options, and they cannot be modified within this window. Edits and additional names can be added later within the full data entry view.
TMS now has a duplicate check when you create a new constituent!
Constituent Types
Constituent Type is a required field categorizing constituent records and distinguishing between individual persons, organizations and institutions, and groups of creators with a moniker or title.
Constituent Type | Scope | Example |
|---|---|---|
Individual | Single person | Joan Mitchell |
Institution | Organizations and institutions, including galleries, museums, businesses, publishers, etc. | Blanton Museum of Art, Pace Gallery, Crozier Fine Arts Estate of [Artist’s name] |
Collaboration | A group of creators who work together under a shared title or moniker. i.e. O.K. Mountatin | O.K. Mountain, Torolab, Hubbard /Birchler |
Location | Do not use. For data administration only. |
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