General Reimbursements

Reimbursement requests must be submitted within 60 days of purchasing date.

Reimbursable items include books, memberships, registration fees, and subscriptions.

• Please note: Office supplies, software, furniture, computer equipment, and professional services (i.e. transcription, translating services) cannot be reimbursed and must be ordered through the department.

• State of Texas Sales Tax is not reimbursable. More information about exemption can be found here: https://afm.utexas.edu/tax-services/exemptions

To submit a reimbursement request, please submit the following information to Faith.Moore@austin.utexas.edu:

• Provide itemized and paid receipts (if in a foreign currency, please indicate the country, date, and currency, along with a translation of the receipt if it is not in English).

• Please provide an account number or account description to be used for reimbursement.

• Provide a description of goods/ services that were purchased.

*Use of/ Reimbursements for any AI-assisted platforms must be listed on the ISO approved AI tools list.