Receiving Mail

Mailboxes for each Club are provided in Gregory Gym (GRE 2.204: RecSports Programs Office) for simple mail, such as envelopes. Mailboxes should be checked at least once a week. Any correspondence, donations, or notes regarding your club that are mailed to Recreational Sports will be placed in the club's box and the club will be expected to respond in a timely manner. 

Any donations mailed to Recreational Sports will be deposited for the club, and any messages will be placed in the club’s mailbox.

The following address should be used for all Club mail and shipping:

Club Name OR Bridget Jones OR Gresh Urbanowski
Recreational Sports
The University of Texas at Austin
2101 Speedway Stop D7500
Austin, TX 78712-1401

Receiving Packages

As packages arrive to the office, the club will be notified when the package is ready for pick-up. Packages are often processed through UT central receiving before arriving to our office. So even if you have received an email that the package was delivered, it may not have arrived to our office yet. As soon as we receive a package, the club will be notified via Teams. Please wait until you receive a message from us to pick up a package. The club will need to schedule a "Mail Pick-Up" via Bookings to come retrieve the items. The club is responsible for verifying the package contains the purchased materials. Once confirmed, the club is permitted to take the items. Club should label all new equipment purchased, and add it to their inventory sheet.

Equipment

Any equipment purchased by the club through university accounts is considered University property. Allocation may not be used for equipment or uniforms that are kept by the club members. ALL CLUB EQUIPMENT DEEMED AS ESSENTIAL SAFETY EQUIPMENT MUST BE PROFESSIONALLY INSPECTED ANNUALLY AT THE INDIVIDUAL CLUB’S EXPENSE. Should a club not return university property, a fine may be assessed. 

Equipment Storage

Before a club acquires equipment, please make arrangements for storage with the Sport Club Staff. Space is limited and we want to ensure quality storage and secureness of your club’s equipment. Storage is the responsibility of the organization and Recreational Sports cannot guarantee space. 

Clubs are responsible for appropriately storing all their sport equipment. Storage locations should be locked, if possible. If a club currently has a storage facility or unit, the club is responsible for disinfecting and upkeep of the space.

Selling Equipment

Depending on the equipment type and value, the Sport Club staff may be able to assist the team with selling the item. The Sport Club staff will work with the team and surplus to sell the item. The Sport Club Staff must sell through surplus, if applicable.