Annual Meetings

Authorized Rep Orientation

All new Authorized Representatives must attend an Authorized Rep Orientation at the beginning of their first term as a rep. Sport Club staff offer orientation sessions in both the Fall and Spring.

Fall 2026:

• Thursday, Aug 27, 2026 at 5:00pm in the GRE Lounge (GRE 3.210)

• Wednesday, Sep 2, 2026 at 5:00pm in the RSC Lounge (RSC 2.104)

Safety Education Program

In accordance with Texas Education Code, Section 51.9361, the Office of the Dean of Students provides the Safety Education Program for student organizations. Safety Education connects student organizations to risk management, prevention, and emergency resources. Registered and sponsored student organizations are required to complete Safety Education annually. All Sport Club primary contacts must complete the Safety Education Program.

For more information, please see the Office of Dean of Students Website. The DOS team allows orgs to check their completion status of the requirement here.

Recurring Meetings

Advisor Meeting

Authorized Reps should regularly meet with their advisor in the Sport Club office. To schedule a meeting, use your advisors' Bookings. Those meetings are held in the Gregory Gym Administrative Offices or virtually via Microsoft Teams. 

Authorized Representative Meetings

One Authorized Rep from each club is required to attend the UTSCA monthly meetings scheduled by the Sport Club Staff. The monthly meetings will cover a variety of topics and/or guest speakers. Topics may include, but are not limited to: finance, travel, risk management, mental health, culture, leadership development, and alumni relations.

• Fall 2026 Schedule:

  • Friday, Sep 11, 2026 at 12pm in the GRE Lounge

  • Friday, Oct 16, 2026 at 12pm in the GRE Lounge

  • Friday, Nov 13, 2026 at 12pm in the GRE Lounge

RecSports Recruiting Events

Rec@Nite

Typically, our Rec@Nite event is located at Gregory Gym during Summer Orientation. This is a tabling opportunity for Sport Clubs to market their teams to freshmen and transfer students attending orientation. The event is once a week during orientation sessions. Sport Clubs will register to attend the event via Recruitment Event sign up on Internal Service. Most clubs bring the following supplies:

• A banner

• A poster with information about the club

• Sport Club gear and equipment

  • Past trophies

• A sign up sheet - typically on the computer

Party on the Plaza

Party on the Plaza is a longstanding welcome back to campus event. The event is another opportunity for Sport Clubs to advertise their team to the student body. The event occurs the second Wednesday of classes in the Fall. Typically, Sport Clubs will be joined in tabling efforts with over 300 other student organizations. The event takes place at Gregory Gym, and stretches the length of Speedway. The event is also a fundraiser for the Student Emergency Fund.

• Wednesday, Sep 2, 2026 from 11am-4pm