International Travel

Sport Clubs need to submit a Travel Request for international travel at least 6 weeks before departure date. After approved, the Sport Club office will assist the Sport Club with registering the travel with the Texas Global. Even if only one member is traveling, they are responsible for submitting an International Travel Request Authorization form.

All UT Austin students and employees must adhere to the UT Austin International Travel Process:

1. Check whether the country you are traveling to is on UT’s Restricted Regions list. If so, apply for and obtain approval from the International Oversight Committee (IOC).

2. If you are not traveling to a UT Restricted Region and you have not already registered your travel with Texas Global, register your travel in the UT Austin International Travel Registry (ITR).

3. Register your travel details and sign up for notifications in the U.S. Department of State’s free Smart Traveler Enrollment Program (STEP).

4. Review Texas Global Health & Safety Resources to help you prepare for your trip.

Student Organization Group Travel

If more than one individual is going on behalf of the organization, the club is required to adhere to the UT Austin Group International Travel Approval Process, regardless of destination. The Safety Assessment for International Group Experience should be completed three months prior to the proposed departure date.

Overseas Insurance

All international student travel covered by the Student Travel Policy for International Locations includes mandatory enrollment in Overseas Insurance and emergency assistance coverage through On Call International.

Overseas insurances costs $30 per week and is due 10 days prior to your registered travel start date. It includes two weeks of coverage before and after your program dates, free of charge.

Though some students will be dually covered by a national health care program and/or a program provider insurance policy, all UT-Austin students are required to enroll in mandatory coverage through UT. The only exception is UT-Austin students traveling to their country of citizenship, who must submit a formal request for exemption from UT Austin Overseas Insurance.

We recommend that all students retain their domestic (US-based) health insurance coverage while they are abroad in case they are forced to return to the United States before their program is over for any reason, such as a medical emergency. International students should also be aware that they may need to retain U.S.-based health insurance for visa and immigration purposes.