If a vendor has direct deposit set up with UT, it will be the default method of payment, even if there is a mailing address on the invoice.  If the vendor doesn’t want to use their direct deposit for a particular payment, just let the VAC admin know that when you upload the receipt or invoice.

To set up direct deposit, send the VAC admin the vendor’s name and email, and the VAC admin will send the vendor a DocuSign form to fill out and return. The admin often sends this form along with the PIF, but not always.

Direct deposit for your paycheck and direct deposit for any other kind of UT payment are two separate systems.  If you want a reimbursement to be direct deposited, you will need to set up direct deposit with the non-paycheck system.

If a vendor doesn’t have a US bank account, both direct deposit and a mailed check are impossible.  See the Interntional Wire Transfers section below.

If a vendor does not have direct deposit set up with UT, or requests that a specific payment be mailed not deposited, the check will either be sent to the address on the invoice, or in the case of a reimbursement, to the address given to the VAC admin.

If a vendor doesn’t have a US bank account, both a mailed check and direct deposit are impossible.  See the Interntional Wire Transfers section below.

People without a US bank account cannot receive direct deposits or US checks, so they are paid with a international wire transfer. 

When a wire is needed, the VAC admin will send the vendor a Wire Info Form via DocuSign.  The vendor’s bank will provide them with the needed info.

Wires have several extra steps, and the transfer itself can take a couple weeks sometimes, depending on the country it’s going to.  England and France and Germany are all pretty fast, Brazil is the slowest.