ITS What's New with...

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Melissa Medina-Razzaque

Last updated: Sep 13, 2021

1 min read

CAMPUS NOTICES:

WhatsNew2021.xlsx

VPN Client Updates: Jul 2021

Zoom Client 5.7.4 Aug 18, 2021.pdf

Zoom Cloud recordings Sept 30.2021.pdf

O365 Auth Changes Sept 14.pdf

<style></style><div class="cells-worksheet" data-sheet-number="0" data-sheet-name="Sheet2"><table border="0" cellpadding="0" cellspacing="0" style="border-collapse:collapse;table-layout:fixed;width:1309pt"> <colgroup> <col style="mso-width-source:userset;width:133px"></col> <col style="mso-width-source:userset;width:856px"></col> <col style="mso-width-source:userset;width:164px"></col> <col style="mso-width-source:userset;width:593px"></col> </colgroup> <tbody> <tr class="x22" style="mso-height-source:userset;height:16pt" id="r0"> <td class="x19" style="height:14.5pt;width:99.75pt">Product</td> <td class="x20" style="width:642pt">Item</td> <td class="x20" style="width:123pt">Date Effective</td> <td class="x21" style="width:444.75pt">Links</td> </tr> <tr style="mso-height-source:userset;height:187pt" id="r1"> <td style="height:186.25pt">Zoom</td> <td class="x16">*In-meeting security options: The Security icon in the meeting controls allows the host or co-host to enable and disable options during a meeting to secure the meeting and minimize disruptions. These features require hosts and co-hosts to be at version 5.4.5 or higher. Additionally, updated guidance is available to secure meetings that need to be posted publicly via a website or social media (e.g., Facebook, Twitter).<br />*Reminder: “Only authenticated users can join meetings” setting is now unlocked and meeting hosts have the ability to choose one of three security settings (require authentication to join, waiting room or meeting passcode). <br />*Clearer designation of shared content: When sharing begins, a notification is provided over the shared content, clearly showing what you are sharing and when participants are able to see the content. This requires at least 80% of participants to be on version 5.5.4 or higher for the host to be notified that the shared content is visible to participants.<br />*Full emoji suite for Reactions: Any emoji available for Zoom chat can be used as a reaction in a meeting. The host can also restrict reactions to the standard set, or allow use of the full emoji suite. This feature requires client version 5.2.0 or higher.</td> <td class="x17" style="text-align:right">May-21</td> <td class="x18">*Secure Meetings: https://support.zoom.us/hc/en-us/articles/360041848151<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>*Updated Guidance: https://zoom.its.utexas.edu/zoom-privacy-and-security</td> </tr> <tr style="mso-height-source:userset;height:221pt" id="r2"> <td style="height:221pt">Teams</td> <td class="x16">*Approvals in MS Teams: Approvals, a native Teams application, lets you easily create, manage, and share approval requests and sign-offs. You can quickly start an approval flow from the same place you send a chat, have a channel conversation, or from the Approvals app itself. Just select an approval type, add details, attach files, and choose approvers. Once submitted, approvers are notified and can review and act on the request.<br />*Live Transcription with Speaker Attribution: Live transcription is a written record of the spoken text that occurs during a meeting. It identifies each speaker, is captured automatically in near real time, and is available during and after the meeting. Learn more here, including how to get set up.<br />*Meeting recap: This feature helps teams stay on track and keep their work moving forward after the meeting is over. The recap includes the meeting recording, transcript, chat, attached files and more. It’s shared with participants in the meeting Chat tab and is viewable in the Details tab. Those who missed the meeting, joined late, or want to revisit what was discussed, can play the recording, or review the transcripts respectively.<br />*‘Meet Now’ in Outlook client for Windows: You can now start an instant Teams meeting from the Calendar tab in Outlook for Windows by clicking Meet Now. </td> <td class="x17" style="text-align:right">May-21</td> <td class="x16">*Approvals: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/approvals-in-microsoft-teams-now-generally-available/ba-p/2053985.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>*Starting approvals from Chat: https://support.microsoft.com/en-us/office/create-an-approval-from-a-chat-07aa429c-fb39-44d6-87da-f5e29a210a0f.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>*Starting Approval from app: https://support.microsoft.com/en-us/office/create-an-approval-6548a338-f837-4e3c-ad02-8214fc165c84.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>*Live transcription detail: https://techcommunity.microsoft.com/t5/microsoft-teams-blog/live-transcription-with-speaker-attribution-now-available-in/ba-p/2228817</td> </tr> <tr style="mso-height-source:userset;height:204pt" id="r3"> <td style="height:204pt">Zoom</td> <td class="x16">Support for gender pronouns for Windows, macOS, Linxus, Android, and iOS: If enabled by account admins and added to their profile by either the user directly or through SAML mapping, a user’s gender pronouns are displayed in their contact card and as part of their display name in meetings and webinars. This feature is also available in the Web Portal; users can add pronouns to their profile or admins can do so through SAML mapping. Admins have to enable this feature in account settings.<br />Request Live Transcription enablement as participant for Windows, macOS, Linux, Android, and iOS: Meeting participants and webinar attendees can request the host enable Live Transcription, avoiding interrupting the host to request this verbally or through chat. This can be also requested anonymously. Note - Live Transcription is only available in English at this time.<br />Share screen to all Breakout Rooms for Windows, macOS, and Linux: When sharing screen in the main session, the host or co-host can share their screen to all active Breakout Rooms. Any active sharing in the breakout sessions are interrupted and any annotation or whiteboarding prompts the sharer to save them before viewing the shared screen from the host. Host and participants must be on version 5.7.0 or higher to utilize and see this feature.<br />Zoom Support site: https://zoom.its.utexas.edu/</td> <td class="x17" style="text-align:right">Jul-21</td> <td class="x16">Zoom Support site: https://zoom.its.utexas.edu/</td> </tr> <tr style="mso-height-source:userset;height:238pt" id="r4"> <td style="height:238pt"></td> <td class="x16">Skype for Business Online is set to retire July 31, 2021.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>Users should plan a transition to Microsoft Teams, which has become the core communication hub for Microsoft 365.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>More information on using Teams can be found at https://office365.utexas.edu/teams.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span><br />Teams Webinars allow us to create custom registration pages, invite internal and external users, build rich presentations, has robust host controls, such as the ability to disable attendee chat and video, provides post-event reporting to understand participation and to follow up with 1,000 attendees. Presenters are even able to share video from their mobile camera into the Webinar live! https://teamworktools.azurewebsites.net/assets/TeamsWebinarsGetStartedGuide.pdf<br />https://www.microsoft.com/en-us/microsoft-365/blog/2021/05/11/introducing-webinars-in-microsoft-teams-easy-professional-webinars-to-engage-customers/?ocid=usoc_TWITTER_M365_spl100002176649102<br />PowerPoint Live for Microsoft Teams supports presenters in delivering dynamic content more professionally. Just launch your Teams meeting or Webinar as you would normally, then unlock all the benefits of PowerPoint Live by choosing a file in the dedicated section for sharing content in Teams.<br />https://www.microsoft.com/en-us/microsoft-365/blog/2020/06/17/powerpoint-live-generally-available/<br />Teams Support site: https://office365.utexas.edu/teams</td> <td class="x17" style="text-align:right">Jul-21</td> <td class="x16">Using Teams: https://office365.utexas.edu/teams.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>Webinar Live:<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>https://teamworktools.azurewebsites.net/assets/TeamsWebinarsGetStartedGuide.pdf<br />https://www.microsoft.com/en-us/microsoft-365/blog/2021/05/11/introducing-webinars-in-microsoft-teams-easy-professional-webinars-to-engage-customers/?ocid=usoc_TWITTER_M365_spl100002176649102<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>Powerpoint Live: https://www.microsoft.com/en-us/microsoft-365/blog/2020/06/17/powerpoint-live-generally-available/.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>Teams Support site: https://office365.utexas.edu/teams</td> </tr> <tr style="mso-height-source:userset;height:153pt" id="r5"> <td style="height:153pt">AnyConnect VPN</td> <td class="x16">All clients currently running macOS 10.13 and earlier or Windows 7 and earlier will need to update to a newer operating system by January 6, 2022 to continue using the campus client VPN service after then. This update is required to ensure the VPN service is running supported software. There is a chance that an exploit will push ITS to update the current VPN client version (4.9) and it has been identified that any new version would not support macOS 10.13 or Win 7.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>We ask that you plan to perform the OS upgrade prior to January 6, 2022 to reduce any possible downtime stemming from the VPN client upgrade. <br /><br />In addition, there are technical issues that have been identified with AnyConnect version 4.10. If you have this in place, please consider uninstalling this version and reinstalling version 4.9 by going to https://vpn.utexas.edu to obtain the installer.<span style="mso-spacerun:yes;font-family:"Times New Roman""> </span>4.9 is designed to allow campus IT to remotely upgrade the client if the need arises.</td> <td class="x17" style="text-align:right">Jul-21</td> <td class="x16">https//vpn.utexas.edu</td> </tr> <tr style="mso-height-source:userset;height:16pt" id="r6"> <td style="height:16pt"></td> <td></td> <td></td> <td class="x16"></td> </tr> <tr style="mso-height-source:userset;height:16pt" id="r7"> <td style="height:16pt"></td> <td></td> <td></td> <td class="x16"></td> </tr> <tr style="mso-height-source:userset;height:16pt" id="r8"> <td style="height:16pt"></td> <td></td> <td></td> <td class="x16"></td> </tr> <tr style="mso-height-source:userset;height:16pt" id="r9"> <td style="height:16pt"></td> <td></td> <td></td> <td class="x16"></td> </tr> <tr 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