Speaker Request
Guidelines for Requesting a Speaker
Complete the Form:
Please fill out the Speaker Request Form with all required information.
Allow Sufficient Lead Time:
Submit your request at least 3-4 weeks prior to the event to allow for processing and coordination.
Consider Other University Events:
Be mindful of other university and city events that may affect hotel and flight rates and availability of services.
Transportation Services:
We offer Lyft services to reduce out-of-pocket expenses. Please indicate whether you would like us to provide transportation or if you prefer the speaker to submit a reimbursement request.
Determining if a Speaker Agreement is Needed
A Speaker Agreement (PDF available via UTBox) is only necessary if the speaker will receive compensation and one of the following applies:
The speaker or their agent does not have a U.S. Tax ID (including virtual engagements).
The speaker will be performing in person and:
The speech will be recorded.
Merchandise will be sold at the event.
Video Consent and Release Form
If the speaker will not receive compensation but will be recorded or have their speech recorded, a Video Consent and Release Form will need to be completed.