Outreach/Events Procedure

Introduction 

The HUB/SB Program Office regularly attends Outreach events hosted by various agencies and other HUB support agencies in Texas. The guide will help you navigate through the outreach events processing including travel, calendar, registration, and reimbursement.  

Event Information 

A request or invite to attend an event will either arrive to the uthub-hsp@austin.utexas.edu email or the HUB Director will send an email with the forwarded invite/registration information.  The email should contain the following information for the HUB staff member to successfully begin processing the invitation: 

1. Invitation date 
2. Registration link with event information or attached flyer with event details to be saved in UT Box 
3. Contact name and email/phone 
4. (if available) Name of HUB team members attending the event, or add TBD if not available