Budget & Accounting

TABLE OF CONTENTS

Record Keeping

Record keeping is ESSENTIAL.

1. Make a Budget at the start of each school year
2. Record all deposits in Budget
3. Record all checks in Budget
4. Keep good track of Reimbursements
5. Take photos of all checks, receipts, donation certificates and put in the Receipts folder in Google Drive and/or Box (to be decided at beginning of semester)
6. Give each donor a receipt for $ donations, or a certificate of authenticity when they bid on an item (see Silent Auction). Also take photos of these and upload in receipts.

SAGA account records will be updated and maintained on HornsLink and in the Google Drive Budget & Accounting by the Resource + Finance Chair. The Resource + Finance Chair is also required to keep their own up to date records in the Budget & Accounting of the club’s financial accounts as a check and balance against HornsLink and should reconcile  records with HornsLink at least once per semester.

Reimbursements

All information is here: Reimbursements

How to store receipts

Upload ALL receipts including deposit receipts when you go to the bank.  Use of Box or Drive is to be decided on by SAGA each year. You can either:

BOX (unlimited storage)

• put them in the To be Sorted folder on box. there are three ways to get them to the folder
  
  • email them to reciept.l8ksfdqd8kup3keq@u.box.com
  • Use the file uploader: https://utexas.app.box.com/f/cee37254bcbe4c66b6d39ecc3810adc3
• Or
  • upload them to Box: https://utexas.box.com/s/spyfyixss5ajg4u2dbski6s3aobqvvjs
• see UT Box

DRIVE

• Or upload to google drive: https://drive.google.com/drive/folders/104ZtJoWQ0noiW3q2MqUKK5rh-PsFb2Kv?usp=sharing