Start Here: Yearly Schedule of Duties

This is a living, collaborative document. Please add to this on an ongoing basis!

August/September

Meet with membership, plan elections
Approve Budget for year (Resource + Finance Chair) by October 1
- are there fees to be a member? what are your projected income sources?
Apply for funding through Student groups early each semester https://deanofstudents.utexas.edu/doscentral/studentorgfundingsources.php (Co-Directors; Resource + Finance Chair)
approve quorum for all committees (run through constitution to figure this out) (Co-Directors)
Ask Executive Assistant for invites to faculty meetings / departmental meetings (Internal Communications Chair; Co-Directors)

Have a Full Membership meeting
Solidify Membership:
- go into classes (first year seminar, professional practices) and do orientation about SAGA,
- get people to sign up for open studios duties
- get people to register on hornslink in class or register them yourself
- email new grads and tell them about SAGA
set Membership procedures - see constitution (Steering Committee)
Re-register student group on Hornslink (Co-Directors)
attend to Student Group Status - Membership - Hornslink tasks (Co-Directors, Internal Communications Chair)
Elections for 3 positions (Co-Director #2, Internal Communications Chair, External Communications + Events Chair) - By September 20th (Steering Committee)
- Add new officers to Google Drive and Wiki so they can edir(Internal Communications Chair)
- important: Make sure all new officers can log into GMail
- Update Contact, Officers, Committees and Sub-Committees pages
- Officer orientation:
  - get officers to read through Wiki
  - one-on-one or small group training
  - familiarize with Hornslink

Start planning Open Studios which is to occur in October/November (External Communications + Events Chair; Open Studios Sub-Committees)

Hold elections for Co-Directors #1 and Resource + Finance Chair by April 30
update Contact, Officers, Committees and Sub-Committees page(Internal Communications Chair)
WARNING!!! VERY IMPORTANT! once the officers have been elected, update Hornslink with new officers and then go to bank and change over Bank Account signing power to new Co-Director and Resource and Finance Chair. It is VERY difficult to do this later on. The bank will look at the Hornslink page to verify the officer, so make sure to update it before you go.
- ALSO make sure that all new officers can sign in to the gmail account. do it with them on their compuer.

Add new Officers to Google Drive and Wiki (Internal Communications Chair)
Orientation and training for new officers (Steering Committee)
Backup Wiki (see how to do this on Wiki Admin page; Internal Communications Chair)