Start Here: Yearly Schedule of Duties
This is a living, collaborative document. Please add to this on an ongoing basis!
August/September
ADMIN + BUDGET
Meet with membership, plan elections
Approve Budget for year (Resource + Finance Chair) by October 1
are there fees to be a member? what are your projected income sources?
Apply for funding through Student groups early each semester https://deanofstudents.utexas.edu/doscentral/studentorgfundingsources.php (Co-Directors; Resource + Finance Chair)
approve quorum for all committees (run through constitution to figure this out) (Co-Directors)
Ask Executive Assistant for invites to faculty meetings / departmental meetings (Internal Communications Chair; Co-Directors)
MEMBERSHIP + STUDENT GROUP STATUS
Have a Full Membership meeting
Solidify Membership:
go into classes (first year seminar, professional practices) and do orientation about SAGA,
get people to sign up for open studios duties
get people to register on hornslink in class or register them yourself
email new grads and tell them about SAGA
set Membership procedures - see constitution (Steering Committee)
Elections for 3 positions (Co-Director #2, Internal Communications Chair, External Communications + Events Chair) - By September 20th (Steering Committee)
important: Make sure all new officers can log into GMail
Update Contact, Officers, Committees and Sub-Committees pages
Officer orientation:
COMMUNICATIONS + WEB
Rotate names on the Contact, Officers, Committees pages (Internal Communications Chair)
EVENTS
Start planning Open Studios which is to occur in October/November (External Communications + Events Chair; Open Studios Sub-Committees)
October
January
Apply for funding through Student groups early each semester https://deanofstudents.utexas.edu/doscentral/studentorgfundingsources.php (Co-Directors; Resource + Finance Chair)
April
WARNING!!! VERY IMPORTANT! once the officers have been elected, update Hornslink with new officers and then go to bank and change over Bank Account signing power to new Co-Director and Resource and Finance Chair. It is VERY difficult to do this later on. The bank will look at the Hornslink page to verify the officer, so make sure to update it before you go.
ALSO make sure that all new officers can sign in to the gmail account. do it with them on their compuer.