Conner Gilbert - Administrative Associate

Email: conner.gilbert@austin.utexas.edu

Office: WIN 1.154

Office Phone: (512) 232-7978

General Duties:

• Serve as backup to the Financial Manager

• Answer general accounting inquiries and clarify procedures

• Assist FA with monthly closeout.  Organize necessary paperwork, verify charges in DEFINE, and research documentation.  Forward to FA for review and final approval.

• Maintain finance documents in accordance with UT guidelines; files, server-scanned documents, fiscal year clean up

• Maintain vendor files and direct bill or house accounts

• Create and track various financial documents: vendor and guest payments, travel reimbursement, student reimbursement, and IDT corrections.

• Process travel authorizations for staff, faculty, students

• Process Faculty Travel Grant applications and Cash Advance requests for travel

• Coordinate travel reimbursement and payments for guests with Guest Artist Liaison

• Provide additional accounting assistance for DFS, ABT, NWF, ACDFA, MFA Showcase

• Review paper form requests for accuracy and information before routing to FA for review and approval

• Process non-gift deposits

• Attend COFA BAG meetings

• Serve with Technology Liaison as Department EID contact and DPUSER
  
  

Purchasing:

• Serve as the purchasing contact and buyer for the department

• Access Point Plus and FRMS to process purchasing requests

• Maintain and reconcile the department procard

• Work with UT Purchasing on T&D specific and specialized purchases

• Stay current with purchasing programs and training

• Coordinate computer/software purchases with department IT contact and COFA IT; coordinate ITAC related purchases with A/V; research best price options for major purchases not facilitated by UT

• Assist department Inventory contact by providing documentation for tagging T&D items and assist in researching inventory items on as needed basis