Meeting Notes

Meeting notes for the UT Metadata Steering Committee are listed below, organized descending by month and year.

2026

January	discussion of current metadata reuse workflows and their status, brief review of general metadata policy draft
February	review of metadata policy draft, discussion of taxonomy term consolidation and current efforts in diff sites (DAMS, AS)
March	final review of metadata policy draft, discussion of appropriate stakeholders and schedule for draft, further updates on AS using same taxonomy terms for DAMS/consolidation
April	metadata policy discussion, review of past metadata reuse work and work still in progress – prepare to bring planning thoughts on where to go from here for rest of the year in next meeting.
May
June
July
August
September
October
November
December

January	planning for brown bag presentation about metadata reuse diagrams
February	debrief after brown bag presentation, planning for IT special session on metadata reuse
March	planning for IT special session on metadata reuse, discussion of AI metadata initiatives across UT Libraries
April	debrief after IS special session on metadata reuse, planning on how to share metadata recommendations across UT Libraries
May	discussion of how to organize AI metadata efforts (formal working group?), taxonomy sharing and keeping metadata reuse in current projects (ArchivesSpace, DAMS3, Handles)
June	discussion of current metadata reuse work/metadata pipeline (making parts of this work modular), taxonomy standardization
July	discussion of various metadata reuse projects, taxonomy standardization
August	planning for workflow of archival collection MARC records from ArchivesSpace to WorldCat
September	discussion of Seeklight project and ways to test it for ArchivesSpace metadata generation, terminology standardization and translation projects, and new members for committee
October	discussion of changing membership, DCMI conference sessions, metadata copyright, updates on various metadata reuse projects
November	cancelled due to holiday
December	review of year’s work and goal setting for 2026 = general metadata policy development, continued support for existing and new metadata reuse workflows, taxonomy standardization

January	presented completed environmental scan diagrams, discussed project to update harmful subject terms in Primo, planned conclusion of environmental scan work for February
February	final edits on environmental scan narrative, discussion of findings and recommendations from environmental scan, chose three recommendations to work on for the year
March	discussion of recommendations from environmental scan, specifically decision tree for ingesting assets/descriptive metadata
April	discussion of draft decision trees, including how to structure and utilize feedback
May	canceled
June	discussion of draft decision trees
July	held meeting in early August, discussion of draft decision trees and implementation of feedback
August	discussed feedback on decision trees from staff, revised trees, planned out larger round of feedback
September	meeting rescheduled to early October
October	discussed feedback on decision trees from larger group of stakeholders, brief discussion of using FAST in place of LCSH, brief discussion of min metadata standard
November	discussed feedback on decision trees and completed final design. Also discussed possible FAST implementation; members tasked with research into how FAST integrates with Alma and Connexion.
December	discussed brown bag presentation of decision trees, planned for late Feb 2025. Also learned more about FAST implementation in Alma and Connexion.

January	introduction to Steering Committee charge, goals, and updates on similar projects throughout the libraries
February	brainstorming/discussion on first major project, conducting an environmental scan of metadata creation processes across the libraries
March	discussed additions/changes to current environmental scan spreadsheet, enriching existing information before sharing with identified stakeholders for review
April	discussed state of environmental scan spreadsheet, planned logistics for informational interviews with stakeholders, interviews taking place in June
May	reviewed and gave updates on environmental scan project; planned subjects scan
June	reviewed and gave updates on environmental scan project; planned subjects form as follow-up to scan
July	reviewed and gave updates on environmental scan project; drafted form for subjects/authorities scan
August	discussed and chose options for data visualization/graphing environmental scan data
September	reviewed draft data visualizations, discussed main questions we want to explore/answer from scan data, reviewed authorities scan form
October	canceled, to provide more time for working on authorities scan and narrative for environmental scan
November	reviewed environmental scan narrative and existing graphs/data visualizations, plotted out rest of work with January due date; brief discussion of Alma authorities
December	canceled, to provide more time for working on authorities scan and narrative for environmental scan