Meeting Notes

January planning for brown bag presentation about metadata reuse diagrams February debrief after brown bag presentation, planning for IT special session on metadata reuse March planning for IT special session on metadata reuse, discussion of AI metadata initiatives across UT Libraries April debrief after IS special session on metadata reuse, planning on how to share metadata recommendations across UT Libraries May discussion of how to organize AI metadata efforts (formal working group?), taxonomy sharing and keeping metadata reuse in current projects (ArchivesSpace, DAMS3, Handles) June discussion of current metadata reuse work/metadata pipeline (making parts of this work modular), taxonomy standardization July discussion of various metadata reuse projects, taxonomy standardization August planning for workflow of archival collection MARC records from ArchivesSpace to WorldCat September discussion of Seeklight project and ways to test it for ArchivesSpace metadata generation, terminology standardization and translation projects, and new members for committee October discussion of changing membership, DCMI conference sessions, metadata copyright, updates on various metadata reuse projects November cancelled due to holiday December review of year’s work and goal setting for 2026 = general metadata policy development, continued support for existing and new metadata reuse workflows, taxonomy standardization

January presented completed environmental scan diagrams, discussed project to update harmful subject terms in Primo, planned conclusion of environmental scan work for February February final edits on environmental scan narrative, discussion of findings and recommendations from environmental scan, chose three recommendations to work on for the year March discussion of recommendations from environmental scan, specifically decision tree for ingesting assets/descriptive metadata April discussion of draft decision trees, including how to structure and utilize feedback May canceled June discussion of draft decision trees July held meeting in early August, discussion of draft decision trees and implementation of feedback August discussed feedback on decision trees from staff, revised trees, planned out larger round of feedback September meeting rescheduled to early October October discussed feedback on decision trees from larger group of stakeholders, brief discussion of using FAST in place of LCSH, brief discussion of min metadata standard November discussed feedback on decision trees and completed final design. Also discussed possible FAST implementation; members tasked with research into how FAST integrates with Alma and Connexion. December discussed brown bag presentation of decision trees, planned for late Feb 2025. Also learned more about FAST implementation in Alma and Connexion.

January introduction to Steering Committee charge, goals, and updates on similar projects throughout the libraries February brainstorming/discussion on first major project, conducting an environmental scan of metadata creation processes across the libraries March discussed additions/changes to current environmental scan spreadsheet, enriching existing information before sharing with identified stakeholders for review April discussed state of environmental scan spreadsheet, planned logistics for informational interviews with stakeholders, interviews taking place in June May reviewed and gave updates on environmental scan project; planned subjects scan June reviewed and gave updates on environmental scan project; planned subjects form as follow-up to scan July reviewed and gave updates on environmental scan project; drafted form for subjects/authorities scan August discussed and chose options for data visualization/graphing environmental scan data September reviewed draft data visualizations, discussed main questions we want to explore/answer from scan data, reviewed authorities scan form October canceled, to provide more time for working on authorities scan and narrative for environmental scan November reviewed environmental scan narrative and existing graphs/data visualizations, plotted out rest of work with January due date; brief discussion of Alma authorities December canceled, to provide more time for working on authorities scan and narrative for environmental scan