2026-2027

Metadata Reuse Workflows

Major goals include continuing development of existing workflow projects (Alma to DAMS flow, ArchivesSpace to DAMS and WorldCat flows), documenting these workflows, and investigating other nascent reuse pathways.

INITIAL OutlineDraftTESTINGfeedback AND REFINEMENTPUBLICATION AND IMPLEMENTATION

Status: Alma to DAMS workflow scheduled to be completed in spring 2026, ArchivesSpace workflows in development

General Metadata Policy

Major goals include drafting and establishing a general metadata policy that covers all metadata work at UT Libraries. Explains overall purpose of metadata work, best practices, and links to existing domain and site-specific documentation.

INITIAL OutlineDraftFEEDBACKFINAL DRAFTPUBLICATION AND IMPLEMENTATION

Status: draft begun in January 2026, will be shared to relevant stakeholders in spring 2026

Taxonomy Standardization

Major goals include review of current local vocabularies across UT Libraries, where they intersect, and workflows to share these terms into other sites

INITIAL OutlineGROUP WORK DEFINEDDraft IMPLEMENTATIONfeedback AND REFINEMENTPUBLICATION AND IMPLEMENTATION

Status: working group created for subject term standardization, initial work begun in fall 2025, will continue analysis in 2026

2024-2025

Metadata Reuse Diagrams Presentation

Major goals include sharing out the metadata reuse diagrams and their uses, encourage adoption

INITIAL OutlineDraftCompleted DraftPRESENTATIONIT Special session

Status: Completed April 2025

Metadata reuse workflows

Major goals include enhancing existing metadata reuse workflows and identifying/creating new ones to address ingest backlogs/staffing shortages. Including review of AI metadata practices across UT Libraries and addressing metadata siloed in local drives and databases

Sub-topics: Alma->DAMS metadata pipeline, ArchivesSpace->WorldCat, Taxonomy sharing

INITIAL OutlineDraft ALMA-DAMS WORKFLOWIMPLEMENT OAI-PMH FEEDS (TARO)REVIEW AI METADATA PRACTICESDRAFT ARCHIVESSPACE-WORLDCAT WORKFLOWREVIEW LOCAL TAXONOMY PRACTICES FULL WORKFLOW IMPLEMENTATION

Status: Outlined April 2024, various reuse workflows being drafted spring-winter 2025

2023-2024

Metadata Reuse Diagrams

Major goals include reducing confusion or hesitancy from stakeholders when ingesting and publishing digital assets, reducing unnecessary duplication of assets in sites, and simplifying and identifying sites that stakeholders can consistently use for metadata reuse. This initiative means to answer common questions held by stakeholders when managing UTL's digital assets: in what site should which items go? What is the designating source(s) of truth for these metadata records? In doing so, relationships between sites and assets can be better defined to allow for consistent ingest, publishing, and reuse of materials.

Inital DesignDraftCompleted DraftRound One FeedbackRound Two FeedbackPublication and Sharing

Status: Draft diagrams created April-August 2024; feedback collected August-November 2024; publication and sharing in December 2024. See the completed diagrams here.

Metadata Creation Processes Environmental Scan

This initiative focuses primarily on metadata creation and its movement through various hands to ingest in our digital collections sites. Currently, the Metadata Analyst’s work is coordinated through biweekly one-on-one check-ins with DAMS stakeholders and looser meetings with Global Studies and GeoData partners. Through the Metadata Steering Committee, the scan will identify current processes of creating non-MARC and MARC metadata and the ways those processes intersect, guiding decisions to streamline workflows.

Major goals include increasing the number of non-MARC metadata projects for Content Management, increasing non-MARC metadata training for various partners, developing strategies to ensure metadata creation/delivery lines up with Stewardship workflows, and visualizing how non-MARC and MARC metadata systems and workflows intersect with each other. The latter is especially pertinent as Primo is developed into an aggregation platform.

INITIAL Outlineinformational interviewsdata refinementdata analysisdata visualizationsdraft reportfeedbackfinal reportPublication and Implementation

Status: report completed March 2024, three major recommendations derived from scan April 2024. See the report and related findings here.

Subject/Authority Usage Environmental Scan

With a host of migrations currently active and planned for our digital collections sites, it is a good opportunity to assess current authority usage across metadata practice.

Major goals include creating documentation about authority practice, streamlining authority usage, and strategizing ways to map between diverse descriptive systems (ex. between archival and bibliographic subject usage.)

Critical metadata can be considered as a subset of the above topic. Similar to the NDSA’s levels of preservation, developing a set of evaluative levels of creating critical metadata can be a starting point to evaluate what current practice is across UT Libraries. (Can be used as a tool by repositories/members to identify where they are and where they’d like to move to.) This helps provide standard policy that repositories can fall back on, but not mandate prescriptive terminology that can be counterintuitive to description or post-custodial workflows.

INITIAL Outlinesurvey collectiondata refinementdata analysisdata visualizationsdraft reportfeedbackfinal reportPublication and Implementation

Status: draft report completed April 2024. Being reviewed by group and UTL administration spring 2024. See the report and related findings here.