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Import and Update Template

Import and Update Template

Use this excel worksheet to submit new object records to the database. Instructions are available within sheets of the document.

New Constituents MUST be added to TMS prior to submitting this template.

  1. Enter new constituents directly in TMS (check for donors and artists).

  2. Complete all green columns in worksheet, add additional information if available.

  3. Submit worksheet to registrar for review and import.

  4. After import, see object numbers to name available image files according to object number. Submit to registrar for import. If more than 10, send files to Taryn for batch import.

  1. Enter new constituents directly in TMS (check lenders and artists).

  2. Complete these columns at mimimum

    1. Primary Artist

    2. Lender (source column)

    3. Title

    4. Date columns

    5. Medium

    6. Dimensions if known

    7. Credit Line (TBD is fine if not confirmed)

  3. Submit worksheet to registrar for review and import.

  4. After import, see object numbers to name available image files according to object number. Submit to registrar for import. If more than 10, send files to Taryn for batch import.

Template file updated to include new columns after June 2026 version upgrade.