TBD-Image Reproduction Request Workflow

Step 1: Requestor creates an Image Use Project in Media Studio

Create Project record

• Project number: PRJ.2025.# (click to generate next available number)

• Department: General

• Project Type: Image Use

• Title: brief description

• Project Status: Requested

Link specific Media record requested, or link the object when new images are needed

Link constituents

• Requested by: link self, or external requestor

• Link Michael Carnes as Coordinator

Complete Request Details

• Notes: describe purpose of image use and image details like highest res possible, or a smaller size

• Scheduling Consideration: describe any timeline relevant for prioritizing delivery of image files

Step 2: Review and Approval

1. Project is reviewed by Michael

2. Status is updated to Approved to acknowledge he has reviewed it and will deliver later.
   a. May skip Approval status if delivering immediately.

3. If new photography is required, Michael creates a photography request.
   a. In Photography request, Michael will be linked as coordinator and requestor will be linked to person who made the image request

4. Image Request project will be linked to Photo Request project

Step 3: Delivery

1. Michael delivers files as usual.
   a. Once function is set up/legacy files are migrated, link to download approved files will be delivered via email

2. Project is marked as Complete

3. Bibliography record is created in TMS when relevant for publications
   a. Cannot link bibliography records to projects.