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New Staff

New Staff

Apr 19, 2018

On-boarding Information for New Staff

YOUR FIRST DAY

Review on-boarding email sent from Human Resources regarding UT New Hire Orientation and Dell Medical School Orientation. 

WHEN YOU FIRST ARRIVE AT THE DEPARTMENT OF PSYCHIATRY

After meeting with Human Resources regarding policies/procedures you will report to your department. 

To-do list for your first day:

  •         Check-in with the department when you arrive

  •         Obtain your UT ID at the Flawn Academic Center

  •         Meet with IT, receive your laptop and log on with your UT EID

  •         Tour the office or work area and meet faculty and staff

  •         Start getting to know the University’s email system and other computer applications you might use

YOUR FIRST WEEK

During the rest of your first week, you will gain a better understanding of the University, Dell Medical School, and the Department. Make sure to review the University and department websites.

To-do list for your first week:

  •         Meet with your supervisor(s) about your areas of focus, key tasks, and development goals

  •         Set up calendars and permissions—ensure executive staff has full calendar access

  •         Determine meetings you should attend (see below)

  •         Get key form and walk to Keys Building (SER) for office keys

  •         Send a photo and short bio statement to Natalia (view sample)

  •         Review onboarding materials and key partners (see below)

  •         Sign up for DMS newsletter, Psychiary Newsletter, and other appropriate listservs

  •         Start UT compliance modules (check your UT email)

YOUR SECOND WEEK

To-do list for your second week:

  •         Meet with staff to discuss support and operational needs

  •         Discuss budget/accounts and related procedures

  •         Order business cards, if needed, through your designated admin team member/Senior Program Coordinator

  •         Continue with administrative tasks/on-boarding

  •         Start scheduling 1:1 introductory meetings with key stakeholders based on guidance from supervisor(s)

REGULAR MEETINGS

Dell Medical School:

  • All-Hands Meeting (every ~2 months, led by Clay Johnston—for all DMS faculty and staff)

Department:

  • Standing staff meetings

  • Monthly Department Meeting for all faculty and staff 

  • Standing meetings with faculty, as necessary

One-on-one:

  • Standing 1:1 meetings with supervisor(s)

  • Other 1:1 meetings with other relevant stakeholders within DMS and/or UT

ADDITIONAL ONBOARDING MATERIALS

DELL MEDICAL SCHOOL MISSION, VISION, OVERVIEW, AND IN THE NEWS 

DEPARTMENT OF PSYCHIATRY OVERVIEW, CHAIR’S STRATEGIC MISSION, AND MEET THE TEAM