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STEP 1: Getting Started with Zoom

STEP 1: Getting Started with Zoom

Aug 22, 2023

 

Learning Objectives: This page will cover how to signup for a UT Zoom account, install Zoom, and how to integrate your UT Zoom account with Canvas.  If needed, it also explains how to delete your public (Non-UT) Zoom account and how to utilize SSO (Single Sign-on).

How to signup for UT Zoom Account

How to Install Zoom on your Computer

  1. You can access the installer at the bottom of https://utexas.zoom.us/ or go directly to https://utexas.zoom.us/download

     

  2. Select the Zoom Client for Meetings option to download the Zoom Installer.  Open downloaded file to progress through the install process.



How to Sign into Zoom

There are two recommended options

  • OPTION 1 - Navigate to https://utexas.zoom.us/profile to log into your Zoom account using your UTEID and password. 

  • OPTION 2 - You can access Zoom through your Canvas page for your class.  Just log into your Canvas course and select the Zoom link in the left menu bar

NOTE: If you have an existing public Zoom account that you don't need, please delete it using these instructions to avoid mixing up your two accounts which could lead to a loss of functionality in a meeting. 

NOTE: if you find yourself with a different login screen that offers an option on the right for "Sign in with SSO", please use the instructions posted here on the Troubleshooting page.

 

How to Connect UT Zoom Account to Canvas

This is done for you automatically when you click the Zoom link in the bottom left menu bar in your Canvas course.

  1. Navigate to your Canvas course

  2. Scroll down to the bottom of the left menu bar.

  3. Click Zoom link

  4. You'll be prompted to "Authorize" zoom in Canvas.  Agree to that and your UTEID will be tied to your UT Zoom account.

  5. NOTE: If by some chance you skipped the signup process first, your account will be created when you Authorize Zoom in Canvas.

 

How to Use Zoom Rooms

We have attempted to make using Zoom in our rooms as simple as possible for Hybrid teaching. This room is equipped with a "Zoom Room" computer. The Zoom Room will use the room's tracking camera, the room's ceiling microphone and/or optional wireless microphone, and any content - the document camera, or your Laptop connected through an HDMI cable or AirMedia - you are sharing on the projector. 

Quick Start

There are two options to Launch the meeting:

  1. Schedule the Zoom meeting prior to class and simply select the meeting from the meeting list on the rooms Touch Panel. To set this up follow our  Zoom Room Scheduling wiki.

  2. Click on "Unscheduled Zoom Meeting" and manually type in your zoom meeting ID. The ID will be eleven numeric digits, Ex: xxx-xxxx-xxxx. If you have not assigned a passcode to the room, you can press "Connect" without typing anything into the passcode field.

Important: There is no reason to additionally launch zoom on your laptop. Your screen and computer audio is being shared with other Zoom participants if it is displayed on the projector. If you need to manage the Waiting Room, Polls, or Breakout Rooms, you can follow the advanced instructions below OR designate a TA to manage those features on a separate computer.

This will start your Zoom Meeting. If the meeting is set to record, you will hear a voice over the speakers say, "Recording in progress."

If you would like to regularly record classes, we recommend that you use Panopto instead of Zoom. You can use Zoom and Panopto in tandem - so you can have a guest lecturer over Zoom without having to worry about adjusting your Zoom settings. You can learn more about Panopto in the Lecture Capture tab above!

Scheduling Zoom in Canvas

While you may have scheduled Zoom meetings in the past through the Zoom application on your laptop or phone, we encourage that you schedule your Zoom meetings through your course in Canvas. You can find those instructions on our wiki, Zoom/Canvas Integration.

After you schedule your Zoom meeting through Canvas, you will need to follow our Zoom Room Scheduling instructions.

Confidence Monitor

All of our Zoom Rooms are now equipped with a confidence monitor. It could be a TV at the front or back of the room, or an additional small screen at the lectern. The confidence monitor will always show what you are sharing, so you able to teach with confidence. 

Once you connect to a Zoom meeting, a new dialog will show on the room's touch panel, which gives the confidence monitor new sharing options. 

Sharing

The default option when you join a Zoom meeting. This will show what you are sharing in Zoom - your laptop over HDMI or AirMedia or the Document Camera.

Speaker

This will show whoever is speaking on the confidence monitor. This may only show the person at the front of the room until someone else in the Zoom meeting speaks.

Participants

This will show the participants on the confidence monitor, in gallery view.

Power On / Off

You can turn the confidence monitor on or off once you connect to Zoom.

If you would like to test the room's functionality prior to your first day of class, we recommend scheduling a Demo with MSB Media Services. These are typically 15-30 minutes, depending on what the room has to offer and how much you would like to know.

 

Here are a few things to note when you are considering lecture capture for your classroom.