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Collections of Distinction

Collections of Distinction

Jul 13, 2018

see also earlier list: Gems (Little) issues

Distinctive collections cross functional team:

started with first reorganization into Academic Engagement

hiatus with second reorganization under Lexie 20171212 meeting

20180109 mtg with Lexie discussion on Christina Bleyer as chair or co-chair with Dodd.

20180131 will start to pull together a team in April, with a charge limited to current priorities.

20180327 decision not to proceed with cross functional team. 

Canceled because they weren't able to fully identify the work that needed to be done.

There is a wide range of collections and people involved.  Didn't seem feasible at this time (per J. Lee and C. Hamer).

Work is already integrated into much of the work that is already happening.

Beth gave Lexie the following list of improvements.

 

20180515 Gift support.  Travel now must be funded through endowments.  Shipping will come out of MCENT (formerlly mcont)

List of improvements and innovative projects (in no particular order):

Liaison work

  1.  campus colleagues - desire for a meet and greet event, grass roots groups

  2. stewardship- potential donors, sustained donor contacts

Administration

  1. survey functional needs and aspiration

  2. insurance

  3. statistics.  See SAA-ACRL/RBMS joint tf on the development of standardized statistical measures for public services in archival repositories and special collections: http://www2.archivists.org/sites/all/files/JTFPS-Version1-As-Posted_2016-06-21_0.pdf

  4. intellectual property.  access to orphan works; works for which we have not established copyright but would like to provide access in TSW, with a take down notice (case study: SOA audio works).

  5. assessment- google analytics (see research saa research roundup 2013 or 14).  Good source is RBMS Metrics and Assessment Task Force: http://www2.archivists.org/groups/saa-acrlrbms-joint-task-force-on-public-services-metrics/rbms-metrics-and-assessment-task-for

Policies

  1. collection development

  2. use.  See SAA Council, Nov. 2016

    Referred to the ALA/SAA/AAM Joint Committee on Archives, Libraries,

       and Museums (CALM) a recommendation from the Committee on Public Policy

       that SAA reconvene a joint working group with the American Library

       Association to revise the Joint Statement on Access to Research Materials

       in Archives and Special Collections Libraries, last revised in 2009. (IV.B.)

  3. copy work

Personnel

  1. create a job classification for Archivists

  2. identify areas of expertise (ex. shipping gifts across international boarders)

Tools

  1. archival content management (ArchiveSpace? see Briscoe's work)

  2. digital asset management system (Islandora?)

  3. Online exhibition (Omeka?)

Forms

  1. Deed of Gift revisions

  2. Deed of Gift new

Public services

  1. SAA_ACRL/RBMS Joint Task Force on Public Services Metrics

Facilities

  1. cold storage: UT Arlington just completed a large cold storage vault oto house /preservation photo coll via NEH grant

Workflows

  1. gifts

  2. born digital accessioning

Metadata

  1. user contributed metadata.  ex. digitized audio- upload on youtube and link google form for collecting metadata; incorporate into class projects as an assignment (case study: apa texas oral histories).

Development/Advancement

  1. collaboration on ways we can build on our stewardship

  2. MERCHANDISING!!!!!!!!! PEOPLE ASK ALL OF THE TIME!!!!!!!

Grants

Committees

  1. exhibition loan