Personal Time Away - Direct Reports to the Dean

The guidance on this page pertains only to:

COE employees who report directly to the Dean and
Are requesting time off for personal reasons, as opposed to business reasons.

For guidance related to leave for medical reasons, see COE: Sick Leave and FML - Faculty.

A) Scenarios addressed by guidance on this page

Type of leave	Example	Dean's approval needed?	Travel approval needed?	Process

Type of leave

Example

Dean's approval needed?

Travel approval needed?

Process

Personal time away only (no business)

Family vacation

Y

N

Follow instructions on this page. (A Travel Authorization Request (TAR) is not needed.)

Personal travel, combined with travel for business reasons

Presenting at professional conference off-campus, and then adding extra days to trip to visit family

Y*
(because personal time away is included)

Y*
(because business travel is included)

Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process.

*The Travel Authorization Request (TAR) covers approval requirements for both personal time away for the Dean's direct reports, and travel approval. For travel that combines both business and personal reasons, the process described below is not necessary.

B) Scenarios not addressed by guidance on this page

Type of leave	Example	Dean's approval needed?	Travel approval needed?	Process

Type of leave	Example	Dean's approval needed?	Travel approval needed?	Process
Travel for business only (no personal)	Presenting at professional conference off-campus	Y	Y	Follow instructions at COE: Chair, Center Director, Associate Dean Travel Process.

Process for requesting personal time away

For scenarios described in chart "A" above.

1) Email dean.education@austin.utexas.edu, and cc both the department Administrative Manager and Karen Pfeiffer. Include the following:

a) The dates you will be absent from work duties

b) Who will cover your responsibilities, including teaching, during the absence

c) Contact phone number in case of emergency

2) If the request is approved by the Dean or Dean's delegate, Dean's Office staff will email the approval to the traveler and the Administrative Manager, and will add the dates to the staff calendar.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.